Syria Region Administration Manager

Job description / Role

Regular travel to Beirut, Iraq and Jordan

Syria Programme

Against the backdrop of a conflict more violent than any other that INSO monitors, the Syria programme supports over 100 NGOs to deliver vitally needed aid and assistance to an estimated 13.5 million people in need across the country. First launched as an emergency response operation in 2014, INSO Syria has grown to become a regional programme, with offices in Turkey, Lebanon, Jordan and Iraq.

We are now seeking an experienced professional to join our team as the Syria Region Administration Manager (SRAM), based initially in Gaziantep (Turkey), but with up to 50% of their time spent in the programme’s Beirut office, and periodic travel to Iraq and Jordan.

Job Summary
The SRAM will lead INSO Syria’s finance and administration team, and mentor administration staff across its several satellite offices. In doing so, S/he will be responsible for implementing, enforcing and monitoring INSO standard operating procedures in finance, accounting, administration, human resources and logistics, as well as supporting the Country Director with the financial aspects of grant management.

Major Responsibilities
• Lead and mentor finance and administration staff across offices in Turkey, Lebanon and Iraq
• Assist the Country Director with the development of budgets for donor proposals and financial reports, and oversee cashflow and spending forecasts.
• Develop and institute robust procurement processes, ensuring that staff are well-resourced, with equipment needs anticipated in advance.
• Implement, enforce and monitor admin and finance policies/procedures in compliance with INSO SOPs, local legislation and donor requirements.
• Ensure that financial reporting schedules are strictly followed in order to meet the requirements of donors and the global Director of Finance.
• Implement, enforce and monitor logistics/procurement policies in compliance with INSO SOPs and donor requirements.
• Oversee and continuously improve internal control mechanisms in order to protect programme assets (cash and equipment).
• Oversee technical support to the Country Director and Safety Advisors in all matters of administration, finance and logistics.

Terms & Conditions
12-months contract with expected start date of 09 October 2017, €4550 per month salary, 4 days annual leave per month and 3 days of R&R every three months with a €500 allowance per each R&R cycle, global medical coverage and AD&D coverage.

Requirements

Mandatory requirements:
• Excellent written and spoken English
• Strong diplomacy and communication skills
• Substantial experience in NGO financial/administration management at field level
• Donor/contract management experience (must incl. DFID & ECHO) and policy knowledge
• Understanding of humanitarian principles and practices
• Degree level qualification in accounting, administration and/or finance

Preferred characteristics:
• Experience with logistics
• Experience in Human Resources Management
• Experience in staff training and capacity building

Key Personal Competencies
• Close attention to detail
• Highly organised
• Capable of problem solving
• A good listener
• A people manager

About the Company

Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training. INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions. The Organisation has grown from innovative start-up to become a globally recognised charity and a valuable component of the humanitarian safety coordination system. Today the Organisation provides daily support to more than 850 NGOs in twelve of the world’s most insecure countries and has earned a strong reputation for performance, principles & professionalism.