Job closed
Ref: LP528-197
Job description / Role
Admin. & FM coordinator role is responsible for providing services (Admin & FM ) as per the standards and ensure that processes are effective, efficient, and ethical and provide the best possible value to the COMPANY.
Principal Duties and Responsibilities include the following. (Company may add, change, or remove essential and other duties at any time.)
- Planning/scheduling preventative/reactive maintenance. (Hard & Soft FM)
- Maintain a computerized maintenance management system (CMMS) for tracking work orders, and maintenance history of equipment. Prepare monthly Maintenance reports.
- Manages a team of outsourced maintenance contractors and ensures that maintenance contractors are adequately trained, equipped, and motivated so that the maintenance program can be accomplished in a safe, timely, and cost?effective manner.
- Be responsible for the testing of fire alarms, emergency lighting etc. on a routine basis as required by local authorities and Fire Service.
- Be available to initiate emergency maintenance work outside of normal working hours, as required for: full power failure, evacuation fire system re?set and / or failure of mechanical systems etc.
- Carry out holistic portfolio survey to assess Office units for remedial maintenance, supervise refurbishment / mini project works and prepare reports as requested
- Handling day to day queries related to facility management and arranging for proper fixes.
- Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
- Monitors and reviews progress of contractual agreements, checks invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records, ensuring accuracy and integrity of data;
- Prepare purchase orders and purchase requisitions in order to order materials, goods and supplies, send them to the suppliers.
Requirements
- Technical degree or equivalent.
- 7-10 yrs experience in the UAE, an excellent knowledge of facilities management and a valid UAE driving license is must.
- A good understanding of property maintenance, methodologies and processes. A good communicator, with a track record of well-organized methodical work patterns.
- Able to work autonomously and react quickly in high pressured situations.
About the Company
Transguard Themis is the recruitment and professional staffing brand of the Transguard Group based in Dubai, UAE.
Utilising the years of experience of the Transguard group in providing outsourced services to clients, TG Themis specialises in the provision of contract, interim and outsourced staffing solutions to the professional labour market. Our clients use our services for three key reasons:
To provide flexible, short term or fixed term contract staffing solutions through periods of increased demand or seasonal peak workloads.
To manage the recruitment and staffing of non-core business areas for clients.
To provide Permanent staffing solutions to clients via direct hire or contract to direct hire. A try before you buy scheme for employers and employees.