Administration Manager

Job description / Role

Position Title: Administration Manager

Position Objective: This role is responsible for ensuring the smooth day-to-day operation of all Apparel Group Offices, and supervising maintenance tasks to uphold a safe, tidy, and efficient work environment.

Key Responsibilities:

- Conduct regular inspections of the office premises to uphold cleanliness standards, promptly address the maintenance needs, and ensure a well-maintained environment for optimal functionality.
- Manage office facilities and maintenance, including but not limited to equipment, furniture, utilities, and safety protocols.
- Coordinate with external vendors and service providers for scheduling facility maintenance, repairs, and upgrades when needed.
- Manage office supplies inventory and procurement processes, ensuring adequate stock levels while optimizing costs.
- Collaborate with Department Heads to understand their needs and requirements for office space and facilities.
- Assist in the planning and execution of office space utilization and layout optimization projects.
- Plan and oversee office renovations and expansions, coordinating with external vendors and internal stakeholders.
- Manages and reviews service contracts, tenancy contracts and PO. Boxes.
- Handle administrative tasks such as conducting meetings, managing correspondence, preparing reports and maintaining records.

Requirements

- Prepares budget and monitors costs of Admin Department.
- Review the monthly administration costing report and notify the accounts payable team if any adjustments are necessary
- Keep track of Offices' Tenancy contracts renewal notice, P.O. Boxes, Utilities and Bills Payments.
- Address employees queries regarding office management related issues.
- Oversees and supervises the quality of work of the staffs to ensure that all tasks are performed correctly, efficiently, and effectively.
- Stay updated on industry best practices and emerging trends in office management and administration.
- Implement energy-saving initiatives and sustainable practices to reduce the company's environmental footprint.

About the Company

The Apparel Group is a global fashion and lifestyle brand conglomerate residing on the crossroads of a modern economy - Dubai, UAE. The mercurial growth in the last 17 years has been by acquiring a host of world class fashion labels from around the world - Nine West, Tommy Hilfiger, Kenneth Cole, Aldo & Tim Hortons just to name a few.

Today the group caters to thousands of eager shoppers through its over 1530 stores, 75 International brands and employing 12,000 multi cultural staff in over 4 continents. Apparel believes in turning dreams in to reality and we give everyone - our customers, our stakeholders, our employees - an equal opportunity to do so.

Apparel group has carved its strong presence not only in the UAE, Kuwait, Qatar, Bahrain, Oman, and Saudi Arabia but opened thriving gateways to market in India, South Africa, Poland, Singapore, Jordan, Indonesia, Thailand and Malaysia. Additionally, clear strategies are in place to enter emerging markets such as Hungary, Pakistan, Egypt and Philippines.