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Job description / Role
Overview / Responsibilities
Wood is looking for a Administrative Assistant (UAE National ) to join our team in Dubai.
- Accountable for providing all systematic administrative support and technical assistance in an organized and cohesive manner for the entire Project Team.
- Prepare correspondence, excel spreadsheets, power point presentations and meeting materials as directed.
- Develop an effective filing system for project key documents.
- Create and maintain project team technical documents and organization charts (MS Visio).
- Responsible for administrative task.
- Attend to clerical tasks such as general photocopying, scanning, collating, and filing support to project team.
- Support and coordination of all project requirements.
- Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance and data entry
- support in boarding pass collection from shared mailbox or contacting to employees directly when it's necessary, receiving boarding passes through WhatsApp
- backups collection for travel expenses - tickets, exch. rates, 3rd party invoices & employee expenses
Requirements
Skills / Qualifications
- Graduate Degree holder is preferred
- Experience of working with multi-national and multi-cultural project teams is strongly preferred
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Highly motivated and self-reliant
- Attention to detail and problem-solving skills
- Confident and assertive
- Open thinker and innovator
- Flexible and adaptable
- Accuracy and meticulous
- Excellent computer skills - Computer literate - MS Office / Visio
Company Overview
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
About the Company
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.