Administrative Assistant (UAE National)

Reports to the Dean/Department Head. The purpose of this role is to effectively manage correspondence, documentation, filing and other affairs of the College/Department, in general.

Responsibilities:

- Coordinates the process of distributing internal documents to other departments/college
- Administers schedules and other messages to the students
- Delivers messages from all faculty in the college to targeted recipients
- Coordinates with students, suppliers, and subcontractors in matters related to the department/college.
- Attends to walk-in clients and phone calls for the department/college and screening them before forwarding.
- Reviews all incoming correspondence in all forms, electronic and others, before forwarding to the relevant personnel in the department/college.
- Proactively reminds and supporting the department/college in tasks and follow up for completion as per targets.
- Files documents appropriately, both in the electronic and other forms.
- Provides secretarial support to the College and its staff, including, but not limited to:
- Arranging travel and accommodation
- Preparing presentations
- Drafting letters
- Compiling reports
- Arranging meetings within the University and outside
- Creating agenda and minutes of meeting
- BRF follow up
- Following up for actions

Requirements

Required Qualifications:

- Diploma or equivalent
- 2-3 years' Experience as Admin Assistant
- Experience as an Administrative Assistance in educational field Higher education experience highly preferred
- Committed, Organized, Time management, Able to work under pressure.
- Excellent IT skills in MS Word, Excel and Power point
- English is a must, Arabic is preferred

About the Company

Abu Dhabi University is the largest private university in the UAE and is committed to becoming the institution of choice for students across all Emirates and more widely in the region.

With four Colleges offering over 40 undergraduate and postgraduate programs, campuses in Abu Dhabi, Al Ain, Dubai and Al Dhafra Region, and multiple affiliations with globally renowned institutions, a UAE-wide, truly international quality education is guaranteed for all of our students.