Administrative Assistant - UAE National

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

Our newest opportunity is for a talented Administrative Assistant (UAE National) to join our award-winning team based in Abu Dhabi, UAE . This position is responsible for providing professional, efficient and personable front of house services to all staff and visitors.

Responsibilities

We envisage success in this role to include:

- Manage day to day operations and work flow.
- Prepares and composes correspondence and documents as directed.
- Manages incoming and outgoing mail, faxes and email, including filing, copying, scanning and registration. Maintains filing system.
- Maintains calendar, schedules meetings, conference calls and appointments. Manages meeting room bookings and catering as appropriate.
- Greets and announces visitors. Follows and coordinates security procedures, issuing visitor passes and validating parking where applicable.
- Manage front of house services (core)
- Assisting FM&A team with administrative tasks
- Appropriate communication with the wider FM&A team
- May perform administrative duties specific to a department such as conducting research, updating databases and general administrative support.
- Maintains a neat appearance of the reception area, conference rooms, staff and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.
- Deal with ad hoc requests and routine administrative tasks using the appropriate tools, being involved with KEO Kares

Requirements

Qualifications

- To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 0-1 years of work experience as a receptionist or other administrative role partnered with a Diploma or Bachelor degree in Hospitality or any other related field.
- Please note that this role is only open to UAE Nationals due to Emiratisation.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.