Arabic Executive Assistant

Job description / Role

We are currently working on behalf of a Large Multinational Consultancy firm here in Dubai who are looking to recruit and experienced Personal Assistant for their beautiful offices in the DIFC. You will have worked as a PA/EA in a professional environment previously and can manage heavy workloads for 3 Senior Managers.

They are looking for a strong candidate who has previous experience working in either a 1-1 support capacity or for multiple Executives.

Duties and responsibilities
- Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required
- Document preparation for all Executive meetings
- Acting as back up in managing other Executives and Principals diaries when their EAs are not available
- Call management and Email management, you will be responsible Monitoring Executives email inboxes when they are out of the office or at meetings and taking action as necessary
- Appraisal management
- Travel Bookings, organizing business travel and accommodation bookings for Executives
- Expenses and Timesheets, you will be required to Coordinating and prepare monthly expenses claims and fortnightly timesheet submissions for Executives
- Medical expenses, Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme
- Meetings If in the office, organizing boardroom bookings and refreshments, if external meetings, organizing all logistics
- Client relationships
- Executive and Principal General admin, you will be required to proofread and finalizing of documents when required i.e. presentations, proposals, letters etc.
- General filing

Requirements

The successful candidate will have a minimum of 2 years experience within a similar role. Be well presented with a keen eye for detail and you must also have excellent communication skills both written and verbal. (Arabic speakers preferable but not a must).

About the Company

International Recruitment Executives provides a full 360’ recruitment service and takes pride in tailoring solutions to meet each individual client’s needs on a case-to-case basis.

Our service offering focuses on middle level to Senior, Director and C-suite executives across the following specialisms:

• Leisure • Hotel & Hospitality • Banking & Finance • Legal • PR & Communications • Digital & Social Media • Human Resource • Business Operation Professionals

Our range of services includes the following:

Contingency Recruitment

Using our database, network and respected relationships International Recruitment Executives can introduce you to high calibre individuals who are both active and passive within their market and industry; providing a higher level of service to our Clients and Candidates than other consultancies.

Our campaign management service delivers comprehensive support for the end-to-end management of your recruitment campaign. We devise and run a bespoke campaign dealing with the initial marketing through to selection and on boarding of the selected individuals.

Executive Search

Our dedicated sourcing team is consistently mapping the market within their specific industry and discipline enabling them to identify and select suitable candidates for your organization. We utilise a tried and tested search methodology that ensures we find the best candidate to fill your specific brief whilst also ensuring and maintaining confidentiality.

Bespoke Recruitment Projects

Our projects team is experienced in delivering bespoke project recruitment solutions. Clients utilize this service during restructures and rapid growth to alleviate pressure on their own internal recruitment teams. We work directly with our Clients by providing them with advice and dedicated support to identify the requirements of their business by taking full responsibility of the project and recruitment life cycle requirements to ensure the delivery of high quality support service