Arabic Secretary

Job description / Role

Purpose: To support the Deputy Managing Director in his daily activities, manage his calendar and provide a variety of administrative and clerical tasks as and when requested.

Responsibilities:
- Manage and maintain the DMD’s diary and email account.
- Filter emails, highlight urgent correspondence and print attachments.
- Organise inbound emails into the appropriate folders
- Respond to emails as much as possible, dealing with appointments
- Ensure busy diary commitments, papers and travel arrangements are managed effectively
- Conduct weekly diary meeting with the DMD to discuss upcoming engagements, invitations and other requests.
- Schedule on behalf of the DMD meetings between him and his direct reports and the committees and groups to which he is a member
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the DMD match his requirements.
- Filter general information, queries, phone calls and invitations to the DMD by redirecting or taking forward such contract as appropriate
- Ensure the DMD is fully briefed on, or prepared for, any engagements he is involved in.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the DMD.
- Prepare correspondence on behalf of the DMD, including the drafting of general replies.
- Minute general meetings as required and complete research on behalf of the DMD.
- Keep and retrieve files.
- Ensure guests meeting with the DMD are well taken care of.
- Provide a service that is in line with the DMD’s work habits and preferences.
- To attend supervision, training and meetings as and when required.
- You may be required to perform other ad-hoc tasks in the operations that may be deemed necessary.

Requirements

- Bachelor’s degree in Administration or any related field
- At least 4 years of experience in administrative support to the executive management level
- English proficiency is a must (read, write and speak)
- Very good in composition of letters, minutes of the meetings, reports, charts and spreadsheets Picture 3
- Has a strong ability in scheduling and coordinating travel arrangements.
- Ability to follow, apply, interpret and explain instructions and/or guidelines
- Ability to determine work priorities
- Ability to make decisions and take appropriate actions.
- Ability to meet schedules and deadlines of the work area
- Ability to compose routine correspondence and reports.
- Can work in a fast-paced environment

About the Company

Due to overwhelming client demand, SQ Computer Personnel opened a branch in the UAE in 2007 which we called SQ Gulf. Over the last 7 successful years we have carved out a strong and credible reputation in the UAE as a recruiter of choice. We work in partnership with a number of large multi-national and regional organisations as well as smaller, boutique companies. We aim to supply personnel on a sole agency basis which, in turn, provides you with a very attractive and cost effective, headache-free process.

SQ Gulf covers a wide range of vertical markets with in the MENA region. We have mirrored our UK successes by building a 360 degree, full life-cycle infrastructure and support strategy. We have an experienced team of account managers who are all well versed in their specific market vertical. We cover all levels of seniority and job titles. I myself, have over 13 years of professional recruiting experience, 5 of which have been in the UAE. As an agency, I strongly believe that SQ Gulf, with it\\'s team of dedicated and experienced staff, are exceptionally well placed to provide a smooth, successful and cost-effective recruitment solution. We have an exceptionally large database of current candidates, from UAE Nationals to expats currently looking for new challenges in the region.