Ref: HP331-1531

Job description / Role

Employment: Full Time

Objective and Scope:

- Bid Coordinators are responsible for working with multiple bid directors and teams to coordinate PQQs/proposals, using the Win Work process, to provide quality, winning documents to set deadlines.
- Key objectives, to be achieved in collaboration with the Win-Work Team;
- Ensure a winning, compliant, error free document arrives with the client in the correct format, meeting the deadline.
- Provide organisation and structure for the bid manager and teams to ensure effective and efficient work and use of time.
- Ensure the effective use of the WW process and tools, for all bids, to optimize the opportunity of winning.
- Manage the production of all bid documents ensuring they meet required quality standards and time deadlines.
- Assist the bid manager and team with all activities in the WW process and in liaising with other teams.

Key Responsibilities:

- Responsible for working with multiple bid directors and teams to effectively use all steps and activities in the WW process:
- Completes Expressions of Interest and Pre-qualification documentation, liaising with technical team where appropriate.
- Assists/participates with win strategy/planning sessions.
- Organizes coordination, collation and delivery of PQQ/proposals; manages the PQQ/proposals programme.
- Liaises with a graphic designer on the design of the PQQ/proposal where required.
- Uses the Work Winning process and tools, guiding the bid director and team through the process.
- Engages senior technical and management staff to obtain necessary information and commitment for each task.
- Progresses the PQQ/proposal responses through calls, emails and meetings with the team, updating the deliverables matrix and programme on a regular basis.
- Assists the bid manager and team with the interview/presentation ensuring the team has the correct level of creative input and coaching support to enable a winning approach.
- Assists with market research, CV and project profile creation and collation.
- Supports the Administration program for uploading and maintaining CRM data, and running appropriate reports.

Decision Making Authority:

- No GAM authority is associated with this position.
- Communications and Working Relationships:
- The bid coordinator reports directly to the bid manager and works with the bid directors on a daily basis.

Requirements

Requirements:

- Graduate with previous experience in a similar role.
- Experience of working in a professional services environment is desirable.
- Advanced skills in Word, Excel and Adobe Acrobat InDesign.
- Professional, assertive, positive and focused approach.
- Methodical and flexible.
- Very good organization skills and the ability to work well under pressure of tight deadlines.
- Confidence to approach all levels to progress activities and resolve issues.
- Rewards & Benefits:

We offer an excellent package which includes:

- A competitive salary
- Transportation allowance
- Medical and life insurance cover
- 22 calendar days annual leave
- Medical and life insurance cover
- Company gratuity scheme
- Discretionary bonus scheme
- Annual flight allowance to point of origin
- Employee Assistance Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants

About the Company

Atkins is one of the leading providers of professional, technology based consultancy and support services to the industry, commerce and governments in all of the worlds major economies. With over 17,000 staff operating in Europe, the Middle East, Asia Pacific and the Americas, Atkins has a broad range of skills and resources and provides Clients with a comprehensive service throughout the entire life cycle of the projects in the built environment.

We aim to be the international first choice supplier of technical and integrated services. Shaped by our customers' needs, our vision is to:

  • focus on quality
  • seek world class design and excellence
  • strive to add value
  • be flexible to the evolving needs of a changing society

Atkins first carried out design and supervision commissions in the Gulf area in 1967. From its regional head office in Dubai, U.A.E. Atkins Middle East now employs over 2000 staff located in Dubai, Abu Dhabi, Sharjah, Oman (Muscat ), Qatar (Doha) Bahrain (Manama), Kuwait (Kuwait City) and India (Bangalore).

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Co-Ordinator salaries in UAE

Average monthly compensation
AED 7,000

Breakdown available for industries, cities and years of experience