Brand Coordinator

Job description / Role

The Brand Coordinator is responsible for managing the inventory operations and accurately maintaining process on the system. He or she provides recommendation on ways to improve catalogue management and assortment planning and optimizing on the purchase budgets.

KEY ACCOUNTABILITIES:
- Handle stock replenishment and maintenance process communication to POS network as per the directives of the Brand Manager.
- Monitor the availability and flow of the approved model stock in each POS and generate forecasted reports as per the parameters devised by the Brand Manager.
- Ensure that proposals for replenishments of best sellers optimize turnover and profitability.
- Follow-up with suppliers and update the system on back-orders. Send special orders requests and follow up on deliveries with suppliers.
- Ensure that maintenance of prices (price markdowns, promotions in stores) is performed on the system in a timely and correct manner. Conduct self-checks to ensure accuracy.
- Ensure that public price list symmetry is followed as per the principal guidelines and is in-line with the mutually agreed currency exchange rate.
- Ensure process maintenance issues are immediately escalated to IT. Perform correct and timely re-entry in the system following detection of errors.
- Execute inter-location transfers in the system.
- Obtain product distribution advice from the Brand Manager and implement into system as product transfer entry (LTO).
- Perform entry of purchase orders of goods in the system. Identify reasons for invoice discrepancies in the system (price and quantity).
- Perform product profile integration into the oracle system i.e. GRN and other related oracle entries.
- Liaise with the Logistics Department for system entries and shipment handling steps i.e. tally the invoice with physical goods received.
- Liaise with the Logistics Department for the timely and accurate product movement as per the transfer entries.
- Coordinate with the Merchandising Department regarding watches delivery dates in order to arrange merchandising visit and ensure the correct/ timely display of new arrivals with the support of P.O.S team.
- Issue insurance claims for damage during delivery or defective items.
- Generate P.O.S retail discount reports as per the parameters devised by the Brand Manager
- Prepare reports on stock balance, recommendation for rotation and replenishments.
- Handle P.O.S requests for spare parts and accessories to facilitate customer requirements. Coordinate with internal departments to integrate the parts exchange system entries.
- In coordination with Finance, prepare Statement of Account for invoice payments and discrepancies, if any.
- Coordinate with Warehouse for the delivery and transfers of non valuable items i.e. catalogs, P.O.S.M and relevant merchandising materials.
- Generate various brand reports required by the Brand Manager for business requirements of different horizon and regular analysis.
- File and document brand related data entries i.e. invoices/ reports etc…
- Liaise with internal and external customers as recommended by the Brand Manager

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal
- Brand Managers
- Supply Chain and Logistics Team
- Accounts
- Visual Merchandising Team
- SWS
- POS

External
- Suppliers

Requirements

- Bachelor's Degree is a must
- 3 to 5 years Retail and Fashion Experience

Job-Specific Skills
- Strong Knowledge of the Company Products and Brands.
- Excellent communication and interpersonal skills.
- Excellent organizational skills
- Teamwork and coordination abilities.
- Ability to multi-task and prioritize.
- Planning and organization abilities.
- Ability to work unsupervised.
- Initiative and Self Motivation.
- Strong analytical skills.
- Well versed in MS Office (Excel & Power Point)

About the Company

Ahmed Seddiqi & Sons is a family owned entity with a large portfolio of Swiss Watch brands. Thanks to its brand strategy and the vision of the late Mr. Ahmed Seddiqi, Ahmed Seddiqi & Sons has enjoyed a steady expansion since its inception in the late 1940s.

At the group, we believe that each employee contributes to the growth and success of the company, and this is evident with the strong and loyal workforce of 480 plus employees, some of whom have been with the organization since 1968.

Ahmed Seddiqi & Sons is the largest distributor of Swiss Brand watches in the Middle East. We offer world-class and exquisitely designed watches and jewellery. From a humble beginning of a single store in 1950s, today Ahmed Seddiqi & Sons portfolio consists of over 50 prestigious brands across 52 locations in the UAE.