Business Administrator

Job description / Role

Your new role:

As the Receptionist & Office Administrator, this Is a key role for supporting the front desk clients aswell as supporting the back office function with ad hoc administration duties. This is a fast paced role with ad hoc administrative duties becoming available daily whilst maintaining a great customer service focus to incoming emails and calls on the front desk.

Professional greeting of clients and visitors, to the highest standards
• Answer telephone, screen and direct calls. Qualify all calls and announce the caller.
• Offering refreshments to all guests upon arrival and for meetings
• Receiving, organising, and responding to all incoming emails
• Keeping Reception area tidy and well organized
• Book meeting rooms for all internal and external meetings/conferences
• Liaising with the IT Team to ensure all electronic equipment is set up for a meeting
• Ensure all stationery needs are met and ready for each meeting
• Powerpoint Presentation editing and designing for internal marketing communication
• Creating and updating the organisational chart
• Helping with office functions such as BD days, Breakfast mornings and events set up
• Sending out the Anniversary and Birthday list to the Managers at the start of each month
• Printing out the assessment centre
• Keeping track of our stationery and ordering through HR for sign off
• Responsible for ordering and replenishing the pantry items such as milk, teas and coffee
• Responsible for ordering Party foods for our birthday celebrations
• Responsible for ordering the water for the office and getting sign off from HR
• Setting up the room for Group Assessments and interviews
• Responsible for sending out the Birthday and Anniversary list & creating frames/birthday cards for the events
• Responsible for ordering Party foods for our birthday celebrations
• Ad hoc duties Supporting the Managing Director and the HR and Marketing
• Replenishing Sanitiser and Dettol Sprays/ Cleaning Items
• Liaise with our Travel Agencies when travel booking is required (flights, hotel rooms, visas, transportation and insurance)
• Ensure budget needs are met by identifying the most cost-effective travel option
• Produce full itinerary for each employee before travel
• Track and report all travel arrangements in the database
• Booking Venues and negotiating rates for SLTs, Socials, and Hays Events (Christmas party and Year End)

Requirements

What you’ll need to succeed :

• Experience in a role where it was administrative heavy
• Attention to detail and able to work at a fast pace
• Excellent knowledge of English Language (written and spoken)
• High level of customer service skills, good telephone manner
• Great communication and listening skills
• Competent user of Word, Excel, Outlook and iCloud

What you’ll get in return
Believing that personal growth leads to professional progression, you will feel heard, valued and assured that we care about your wellbeing, in an inclusive environment where you can be yourself. This will enable you to reach your full potential, broadening your ability to make a positive impact on the world of work and leading to your own personal success. At Hays, you’ll get:

• Clear progressions plans
• Hybrid & flexible working hours
• Wellbeing Fridays with Free Breakfast
• Weekly prizes and incentives
• One day of paid leave per year to volunteer

What you need to do now
Do you want to go further in your career than you believe possible? This is the place to be. Joining Hays means joining a business that’s going places. We’re transforming the way we do things and shaping the future of the world of work.

About the Company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.

Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.

You can rely on us to deliver today and help you plan for tomorrow.