Commercial Administrator

Job description / Role

A Commercial Administrator is required by Atkins Middle East to support the Regional Commercial Director with the day-to-day administration of the Commercial Function and supporting internal projects for improvement of contract and commercial practice in region. Based in Dubai but with regular travel in region.

Responsibilities:
- Administration of the Strategic and Operational Risk Management System (Active Risk Manager, “ARM”) and creation of monthly reports
- Attending and recording minutes of the monthly Middle East Risk Committee Meetings
- Planning, facilitating and recording minutes for monthly Commercial Manager’s meetings
- Assistance with planning, content, materials and presentation of commercial related training and development across the Middle East business
- Development and management of content of the Commercial Sharepoint pages accessed via the Middle East intranet
- Collection and collation of registers in relation to forthcoming Major Project and project opportunities, to support planning for review, authorization and signature availability. Reports on individual opportunities for board meetings.
- Collection of information and notification of potential Professional Indemnity Insurance Claims through the Atkins system, following up on status updates through ARM
- Maintaining insurance registers and managing the annual renewal process each March-April
- Maintaining the registers of POA (Power of Attorney) holders and managing timely updates and renewals
- Responding to commercial process and procedure queries as assistance to Divisional Commercial Managers

Requirements

- Degree level qualification in business, commerce, law, business finance or equivalent related discipline. Alternatively graduate in a design discipline relevant to Middle East business, with a will to develop into a commercial role.
- Experience with consultancy and design contract administration
- Experience or qualification in risk management processes
- Knowledge and experience of consultancy contracts
- Experience with Major Projects and their controls
- Have an excellent command of the English language; for the comprehension of contractually and commercially significant documents, for written reports and communications and for oral communication at meetings, presentations and delivery of training materials.
- High level of statistical and financial numeracy for comprehension and preparation of reports and presentation material
- Competent with the use of standard office software- Word, Excel, Powerpoint, Visio desirable
- Be personally well planned, organized and disciplined
- Be self-motivated, persistent in nature with a can-do attitude for self-development and in particular the development of good contract and commercial understanding and practice across the business.
- A questioning mind with the confidence to challenge statements, positions and decisions that appear incongruous with the aims and objectives of the business

Atkins develops individuals through a portfolio of training and development courses designed to help you make the best of your abilities and talents.
Atkins Group is developing a portfolio of training modules within a framework for the development of the commercial function within the business; you would take part in such training as part of a development plan agreed with the Regional Commercial Director

About the Company

Atkins is one of the leading providers of professional, technology based consultancy and support services to the industry, commerce and governments in all of the worlds major economies. With over 17,000 staff operating in Europe, the Middle East, Asia Pacific and the Americas, Atkins has a broad range of skills and resources and provides Clients with a comprehensive service throughout the entire life cycle of the projects in the built environment.

We aim to be the international first choice supplier of technical and integrated services. Shaped by our customers' needs, our vision is to:

• focus on quality
• seek world class design and excellence
• strive to add value
• be flexible to the evolving needs of a changing society

Atkins first carried out design and supervision commissions in the Gulf area in 1967. From its regional head office in Dubai, U.A.E. Atkins Middle East now employs over 2000 staff located in Dubai, Abu Dhabi, Sharjah, Oman (Muscat ), Qatar (Doha) Bahrain (Manama), Kuwait (Kuwait City) and India (Bangalore).