Document Controller - UAE National

Taaleem

Abu Dhabi, UAE

Ref: HP749-95

Job description / Role

Employment: Full Time

Job Purpose: Ensure Document Management consistency across all Projects, rigorously, maintaining control and traceability of the documentation from Project initiation throughout completion.

Key Relationships (Internal and External): Head of Finance, Chief Financial Officer, Central Functions (HR, marketing etc), CO Finance team, School Operation Managers & Principals, internal and external auditors.

Key Accountabilities:
• Implement and maintain document control processes and procedures
• Develop and maintain the Document Management System
• Manage all flows of documents either in electronic form or on paper support
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Maintain and manage electronic and hard copy documents as required
• Process incoming documentation (registration in the DMS, internal distribution, archiving)
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
• Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Suppliers)
• Ensure control and coordination of projects documentation and data
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored
• General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all others aspect related to document quality
• Assistance in the preparation collation and issue of reports and registers as may be required
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
• Monitor technical documents review and approval in accordance with agreed schedule
• Monitoring of documentation progress in cooperation with the project planner
• Produce internal and external (Clients and Suppliers) over-due reports
• Ensuring the use of standardized forms and templates
• Set-up Projects folders and facilitate Project communication process
• Establish and maintain the Master Document Register in cooperation with the Project team
• Collate, produce and submit QA Documentation for Clients

Requirements

Person Specification: Education / Experience:
• Degree educated
• Document management
• Methodical and rigorous
• Previous experience working within an international organization (desirable, not essential)
• IT literate, experienced user of Microsoft Office and SAP
• Team management, including prioritization, time management and planning skills
• Excellent collaborative skills and ability to quickly establish effective relationships with key stakeholders

About the Company

Taaleem's main activity is the development and management of early childhood, primary and secondary schools. With quality at the forefront of our offering, we tailor each project to answer the specific educational requirements of a wide range of families by offering top international curricula including British, American, the International Baccalaureate and our custom early childhood programme.

Taaleem, which means education in Arabic, is committed to inspiring students and helping them to identify and develop their passions and talents. We only recruit the best international teachers who are capable of delivering our international curricula in a creative and engaging manner.

Taaleem is seeking to raise the educational standards in the region. The combined experience of its core team of senior education leaders in international education policy, operations and global management best practices means Taaleem is well positioned to ensure the creative of truly exceptional schools that satisfy the most comprehensive and exacting education developmental requirements.

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Document Controller salaries in UAE

Average monthly compensation
AED 5,000

Breakdown available for industries, cities and years of experience