EA / Office Manager

Job description / Role

We are seeking a locally experienced EA / Office Manager for our client, an international engineering consultancy, who have experienced year on year growth in the region. Conveniently located on the metro line, the office has a close-knit team and a lovely working environment. The role has dual reporting lines, reporting to the Director, Middle East here in Dubai and the Operations Director in London.

As stated, the role has two main functions, and we are seeking a candidate who can immerse themselves fully in the day-to-day operations and office management and provide strong EA support to the Director. This includes managing the HR function on the ground, assisting the PRO with visas, medical insurance, assisting with onboarding and will liaise with the HR Head in London. Additionally, you will support the team with document control, managing the CRM system and all administrative requirements. You will also look after the petty cash in the office, expenses, invoice payment again in conjunction with the Finance department.

Supporting the Director in the EA capacity, there will be considerable diary and travel management, ensuring itineraries are thorough and clear. You will liaise with clients for meeting requests and project follow-up and status and assist him with business continuity and the professional running of the organisation.

Requirements

This role requires a self-motivated individual, with a confident attitude and someone who possesses local experience here, ideally in a smaller office environment. Essentially, we are seeking a strong all-rounder who can provide professional assistance to help the business grow and the office to function in a highly capable manner daily. Candidates will be highly presentable and clear communicators.

This is a great opportunity for the successful applicant to really make the role their own and have complete autonomy. There will be unlimited growth opportunities as the business forges ahead and takes on new ventures in the future.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.