Job closed
Ref: NP447-1595
Job description / Role
As our clients’ private office continues to grow a superb vacancy has now arisen in the CEO’s office. Working closely within the team, your role will provide a full spectrum of senior level and seamless support to the CEO both on a business and personal basis and manage the day-to-day office management function.
This is an interesting and diverse role that continues to evolve, and candidates should be able to display initiative and forethought. There will be considerable personal support, encompassing family travel, managing the family’s personal documents and personal finance management. From a business perspective, the role will involve full diary management, producing complex documents and presentations and preparing for meetings. You will be at the forefront of the correspondence with HNWI and extremely high-profile clients to build strong relationships and support the administration of the financial trading function.
Requirements
Day to day office operations will involve being the face of the company for the CEO’s office ensuring it runs efficiently and smoothly, screening and prioritizing calls and meeting requests and delegating appropriately. Additionally arranging meetings, conference calls and all other meeting logistics to ensure needs are met. Extensive diary and travel management, email & contacts management, drafting and proof-reading correspondence in English and Arabic, compiling speaking notes for conferences and engaging with clients and suppliers are also required.
There will also be maintenance for the office and personal filing, ensuring all records are up to date. Undertaking research when required and interfacing with internal and external stakeholders such as government entities, HNWI clients, service providers and handling any issues that arise independently. The role also encompasses ensuring all visas, licenses and registrations are current and full management of extremely confidential matters is vital for this role.
The successful applicant will have extensive EA/ PA experience within professional services, ideally from Financial Services, Private Equity or Investment environments. Candidates with Arabic language fluency are preferred for this position.
About the Company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.