EA to & CEO / Office Manager

Irwin & Dow

Dubai, UAE

Ref: NP447-1031

Job description / Role

Employment: Full Time

Our client is a highly specialized pharmaceutical company, working in conjunction and partnerships with global pharma organisations and biotech companies, constantly innovating and developing healthcare solutions across the Middle East and North Africa; changing people’s lives for the better.

This a very strategic and multi-faceted role, where the successful applicant will need to be highly proactive and engaged. The key objective of the role is to provide the highest level of executive and administrative support to the CEO and ensure efficient and controlled operation of the regional headquarters. The highest levels of professionalism will be need to be demonstrated, with candidates showing maturity and initiative to manage the highly complex travel itineraries and multi time zone agendas. Candidates will need to exercise strong judgement in respect of prioritizing operational requirements and the CEO’s time. A solid understanding of the CEO’s responsibilities and key stakeholder management will be imperative.

Requirements

The role also encompasses responsibility for the office / facilities management; maintaining record systems, overseeing maintenance, liaision with landlords and relative government authorities, managing the office procurement systems and working with third party service providers to ensure smooth running of the office. Additionally, event management of the Annual Sales Conference and coordination of Board Meetings will be required as well as support to other members of the Senior Leadership Team as and when it is needed.

We are looking for candidates who are strong problem solvers with very positive energy; candidates who understand the difference a strategic EA can make. It goes without saying that the highest levels of confidentiality, tact and diplomacy should be displayed, alongside a commitment to business excellence and service delivery. Candidates should have excellent English, and strong report writing ability, coupled with highly proficient MS Excel and PowerPoint skills.
This is a superb opportunity to work in a dynamic environment, in what is a rapidly growing industry sector.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

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Executive Assistant salaries in UAE

Average monthly compensation
AED 11,500

Breakdown available for industries, cities and years of experience