Event Manager

Job description / Role

Responsibilities:
• Organizing leadership meetings both on-site and off-site, which includes venue selection, preparation, contracting, and catering.
• Providing organizational and logistical support for medium to large-sized external client and practice area events, involving venue selection, logistics, client management, and other services. This extends to assisting in organizing global client events.
• Assisting in the logistical support for participation in major conferences and forums.
• Coordinating end-to-end major Social Committee events.
• Sharing best practices and information about providers and venues, as well as supporting the organization of events upon specific requests.
• Assisting in arranging logistics for global events in partnership with other planners and executive assistants.
• Negotiating costs and terms, ensuring consistent pricing across all functions, and securing the best offer on the market.
• Implementing Service Level Agreements internal and external events, focusing on delivering 5-star service and optimal budgeting.
• Managing all aspects of project budgets, including the approval process and risk controls. This also includes preparing pre-event and post-event costings.
• Maintaining data integrity within the event management database.
• Collaborating with senior stakeholders locally and globally.
• Controlling and coordinating providers/agencies during the preparatory stage and on-site.
• Regularly monitoring the market and analysing market trends and best practices.
• Occasionally serving as a backup Travel Coordinator for business travel matters.
• Performing other duties as assigned by the Line Manager.

Requirements

Qualifications:
• A background of more than 6 years in MICE with experience an international company and an in-house event coordinator role.
• Proven organizational skills demonstrated through a successful portfolio of executed events.
• Strong negotiation skills.
• Creative mindset with the ability to generate innovative ideas, think outside the box, and anticipate client needs.
• Diplomatic demeanor, maintaining composure under pressure, and a strong focus on customer satisfaction, particularly when dealing with demanding clients.
• Capability to work independently, take initiative, and make informed decisions.
• Positive attitude, coupled with a creative and proactive approach to problem-solving.
• Team player with the ability to inspire and collaborate effectively with other team members.
• Excellent communication and negotiation skills, enabling professional and confident interactions.
• Exceptional people management skills, demonstrating high levels of emotional intelligence.

About the Company

GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. We’re not limited by industry or geography, and we treat every brief and every client like the individual case it is — never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.