Executive Assistant

ManpowerGroup Middle East

DIFC, UAE

Ref: HP647-1589

Job description / Role

Employment: Full Time

A research and development company is currently recruiting for an Executive Assistant. You will be directly reporting to the Financial Services Team

The Executive Assistants work closely with the consultants they support, helping to deliver a high quality service to clients during the administration of assignments and helping to promote and exploit business development opportunities. Our clients and candidates warrant a consistently high level of service and responsiveness. Inevitably, workloads can vary over time and between consultants.

We currently employ more than three thousand professionals operating in forty countries and serving clients all over the globe. As one of them, you will have endless opportunities to innovate, make an impact, and work with the best. You will also have plenty of freedom to chart your own course, as you grow and develop with our business.

The Executive Assistant provides high-level support to designated senior leaders within the Company's Leadership and Talent Consulting.

Primary responsibilities include but are not limited to:
- Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings.
- Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure.
- Prepare and submit bi-monthly accurate expense reports for leaders and reconcile statements. Prepare and save bi-monthly timesheets in SAP for leaders, showing utilization time allocated to each engagement.
- Update business development database and prepare reports for review.
- Serve as a central point of contact for administrative inquiries.
- Draft PowerPoint presentations and other business documents.
- Represent the organization and leaders to internal and external parties as required.
- Assist with other duties such as file maintenance, photocopying, scanning, mailings, trouble shooting, and meeting planning.
- Handle calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence.
- Support other colleagues when possible, providing timely answers to requests.
- Assist with office management duties as needed.

Other duties as assigned.

Requirements

- A bachelor’s degree is required; a Master’s degree is preferred.
- Minimum of five years of relevant work experience as an executive assistant supporting senior leaders in a business environment required, ideally in a professional services firm.
- Demonstrated track record of sound judgment and professionalism with the ability to work with senior level executives across multiple business lines and regions.
- High degree of interpersonal and professional savvy across varying levels of internal management, staff, clients, and associates.
- High level of business acumen; able to make timely decisions and drive to action.
- Strong analytical skills and ability to translate to operational processes.
- Must be able to work independently with little supervision, be detail-oriented, flexible in terms of hours/responsibilities, and able to organize and prioritize multiple deadlines.
- Excellent organizational capabilities, with high degree of prioritization.
- Excellent written and verbal communication skills; customer service focused with excellent phone etiquette.
- Excellent PowerPoint skills with proficiency in the Microsoft Office suite.
- Client management/service experience highly preferred.
- Experience in the talent management field a plus.

LEADERSHIP CHARACTERISTICS
- Outstanding Communication Skills.
- Intelligence and Intellectual Curiosity.
- High Energy Level.
- Contribution to Team and Resources.
- Entrepreneurial Spirit.
- Efficiency.
- Persistence and Thoroughness.
- Discretion.

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: