Executive Assistant

Job description / Role

Mackenzie Jones is currently working in partnership with a global manufacturing brand to recruit for an Executive Assistant to the CEO to be based in Dubai.

This is a very demanding role and requires the successful candidate to have worked in supporting Senior Board level management. Not only will you be providing executive support but you will also be required to serve as an extension of the board in the absence of the CEO in taking care of very important tasks.

Your duties and responsibilities will include but are not limited to the following:
- Attend meetings with the CEO to take minutes of meetings, as well as attending meetings on his behalf when he is not available.
- Manage specific projects assigned to you from the CEO
- Manage external and internal stakeholders wherever possible before referring onto the CEO
- Arrange, facilitate and attend meetings
- Prepare and distribute minutes of meetings
- Manage a high volume of travel arrangements for senior board members
- Diary management
- Manage all administrative functions/admin staff members in the office
- Manage personal arrangements for the CEO, i.e. family travel arrangements, visas, appointments and events etc.

Requirements

To be successful in this role it is essential that you have had at least 5 years’ experience as an Executive Assistant position. You will have supported CEO level as well as taken on various duties which are normally carried out by the CEO in order to lighten his work load.

You will be business minded, commercially aware and understand the need for urgency, provision of the highest standard of service at all times. It is also essential that you are a fluent Arabic Speaker. Fluency in French is also an advantage but not essential.

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.