Executive Assistant

Job description / Role

ALJ International has an opening for a female Executive Assistant based in Dubai, UAE. The role is responsible for providing administrative support for a team of Executives and ensuring an effective, well-maintained and professional work environment.

The ideal candidate must have excellent communication and organizational skills and be able to work on their own initiative without direct supervision.

Primary Responsibilities will include:
- Responsible for scheduling and arranging travel, meetings and other appointments for the executives, ensuring there are no scheduling conflicts and making sure executive diaries are updated on a regular basis;
- Manages day-to-day operational and administrative duties and serves as a primary point of contact for the administrative needs of executives;
- Coordinates and prepares materials for meetings and presentations for external and internal meetings;
- Draft memos, letters, e-mails, documents and other responses as directed by executives;
- Manages the flow of information by screening phone calls, opening and sorting mail that is received before passing the information on to the executives they assist;
- Maintains Company records by setting up and managing both electronic and paper filing systems;
- Handles all duties with a high degree of integrity, professionalism and confidentiality.

Requirements

- Excellent communication, organization and administrative skills.
- Must have 8+ years of office experience in a secretarial / executive assistant role.
- Proficiency in MS Office
- Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines, able to multi-task;
- Experience in handling confidential information and maintaining confidentiality of sensitive information;

Education
- Secretarial Certificate /Certificate in Office Management with a minimum of High School Level education

Languages
- Excellent command of the English Language;
- Arabic and/or French will be an added advantage

About the Company

Abdul Latif Jameel is a diversified business comprised of independent entities that include automotive distribution, auto parts manufacturing, financial services, renewable energy, environmental services, land and real estate development, logistics, electronics retailing and media services.

Abdul Latif Jameel has an active investments arm and positions itself as a preferred business partner primarily for inward investment into the Middle East, North Africa and Turkey (MENAT) region.

Established in 1945 Abdul Latif Jameel has dual headquarters in Jeddah, Saudi Arabia and Dubai, UAE, and currently has operations in 30 countries employing approximately 16,000 people from more than 40 nationalities.