Executive Assistant

Job description / Role

- Proactively manage a wide range of executive and administrative duties and processes
- Deal with incoming email, post or other correspondence as required
- Devise and maintain office systems including data management and electronic filing
- Carry out background research, produce reports, briefing papers and findings
- Work multiple priority activities that require extensive coordination in multiple time zones; schedule appointments and meetings, and manage the calendars for VP and other leadership members as assigned
- Arrange corporate travel and meetings by developing itineraries and agendas, visas, scheduling flights, booking other transportation, arranging lodging and meeting accommodations
- Provide general assistance for presentations, workshops or meetings. Ensure senior management is briefed for meetings. Take notes if required and follow up
- Screen phone calls, enquiries or requests and handle if/when appropriate
- Protect confidential and sensitive personnel information for Leadership, HR and Customers
- Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
- Manage team MOS as an integral part of the leadership team and drive accountability around actions, right and fast
- Ensure that assigned projects / tasks are correctly planned and managed during execution
- Establish, maintain and drive best practices in all aspects of Office Management
- Be a change agent - influence, consult, and lead efforts for sharing and standardizing of best practices and processes
- Drive on-time project / task completion with excellent quality and customer experience
- Coordinate with other assistants (Pole-Region-Country). This work will include working process improvement projects, rotational duties (i.e., ordering office supplies and managing conference rooms). Support for other assistants during time away from the office also required
- Organize leadership events. Provide logistical and on ground support for major customer and employee events as needed
- Interact effectively with internal customers; handle communications and inquiries with external customers in a global multi-cultural environment

Requirements

- University graduate, degree in business or related field preferred
- IT savvy, fully conversant and proficient in Microsoft office and related software packages
- 5-10 years of executive administrative experience
- Ability to handle multiple tasks simultaneously and autonomously
- C-suite experience
- Impeccable communication and presentations skills
- Multinational company experience

About the Company

Honeywell (NYSE: HON) is a Fortune 100 company that invents and manufactures technologies to address tough challenges linked to global megatrends such as safety, security, and energy. With approximately 122,000 employees worldwide, including 19,000 engineers and scientists, we have an unrelenting focus on quality, delivery, value, and technology in everything we make and do.