Executive Assistant

Job description / Role

The role reports to the Senior Client Partner and Office Manager and has the following key responsibilities:

- Provide support in the preparation and submission of presentations and proposals to clients - adjusting grammar and spelling as appropriate
- Coordinate meeting / interview schedules for consultants, candidates, and clients
- Handle complex and extensive travel arrangements (includes visa processing, flights, accommodation and transportation requirements) of consultants and candidates.
- Develop and maintain effective working relationships with clients and candidates, and ensure effective and efficient quality service
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Maintain the current information system and procedures that allow swift and easy access to key documents and files
- Prepare and track expense and health claims
- Handle visa, medical, insurance applications; ensure permits are up to date and arrange timely renewal
- Support with general administration – distributing mails, selecting vendors, preparing PO, maintaining petty cash, dealing with IT related matters, etc.
- Screen incoming calls, fielding calls if appropriate, and assisting where possible

Requirements

- Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
- 3 – 5 years prior experience preferred with Senior Executive
- Expert in multi-tasking, organizing, and prioritizing a must
- Strong written and verbal communication skills
- Detail oriented with ability to work independently and prioritize workload
- Demonstrates a high level of integrity and professionalism
- Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
- Be flexible for overtime as needed

About the Company

The leading independent executive search firm serving clients across the Middle East, Central Asia and Africa and other economies with young and ambitious populations.