Executive Assistant

Job description / Role

Charterhouse is exclusively engaged with a leading financial institution who is seeking an Executive Assistant.

The Executive Assistant will provide an advanced level of executive support to various executives with complex organizational responsibilities, typically working in a team environment. The Executive Assistant serves as the primary support and acts as a liaison between executives and their organizations. In some cases, the Executive Assistant may act as an executive's representative, as appropriate.

Activities include preparing non-routine correspondence according to company guidelines for signature by executives, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling); compiling processing and analysing data based on research objectives and preparing reports; arranging and coordinating meetings/conferences in liaison with the Meeting and Events Planning team; anticipating travel needs of executives and independently coordinating complex travel arrangements; preparing draft proposals and presentations with direction from executives; managing complex calendar / diary activity, including coordination of appointments for executives; and providing telephone support and acting as executives' representative to independently handle calls as appropriate.

Responsibilities:
• Consider risks, constraints, consequences and trade-offs within a situation to suggest possible courses of action or appropriate resolutions to a problem.
• Demonstrating self-motivation and entrepreneurship when approaching daily work tasks and projects, and proactively seeking solutions to issues before they become obstacles.
• Displaying professionalism and confidence, and demonstrating personal commitment and relevant knowledge during interactions with peers, leadership, and customers.
• Develop a high-performing, motivated workgroup by applying interpersonal communication and collaboration skills to achieve project goals and realize value.

Requirements

When uploading your CV please ensure it is less than 1MB in size and saved in a Word format. All CV's are treated with the strictest confidentiality and will not be forwarded without your prior permission.

We require 14 working days to respond to your application, if you are not contacted by this time you have not been shortlisted for the position.

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.