Executive Assistant

Job description / Role

About Us: Prestigious $1 billion FMCG distribution business based in Dubai, renowned for its diversified portfolio and commitment to excellence. We are currently seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our dynamic Managing Director. This is an exciting opportunity to join a fast-paced and innovative environment at the heart of Dubai's business hub.

Responsibilities:

Diary Management:
• Effectively manage the Managing Director's diary, ensuring optimal scheduling and coordination of appointments, meetings, and business engagements.

Travel Coordination:
• Handle complex international and domestic travel arrangements, including flights, accommodations, and ground transportation, optimizing efficiency and minimizing disruptions.

Meeting Preparation:
• Prepare and coordinate materials for internal and external meetings, minutes, ensuring the Managing Director is well-prepared and organized.

Excel Proficiency:
• Utilize advanced Excel skills to create reports, presentations, and financial documents as needed.

Confidential Project Support:
• Provide support on confidential projects, maintaining a high level of discretion and professionalism.

Banking and Finance:
• Facilitate banking transactions, including wire transfers and reconciliations. Maintain accurate financial records and ensure compliance with internal processes.

Commercial Acumen:
• Strong business acumen and a commercial mindset with the ability to understand and navigate complex business environments.

Confidence and Composure:
• Demonstrated confidence and composure in high-pressure situations, coupled with the ability to make informed decisions swiftly.

Communication Skills:
• Excellent verbal and written communication skills, with the ability to articulate ideas and strategies effectively.

Business and Personal Support:
• Balance responsibilities with a focus on 75% business-related tasks and 25% personal assistance to the Managing Director.

Adaptability:
• Ability to thrive in a fast-paced and dynamic work environment, demonstrating adaptability and flexibility.

Requirements

Qualifications:
• Minimum 5 years of proven experience as an Executive Assistant to a Managing Director or CEO in a corporate setting.
• Exceptional organizational and multitasking skills, with an acute attention to detail.
• Proficient in Microsoft Office Suite, particularly Excel.
• Ability to handle confidential information with discretion and professionalism.
• Strong communication skills, both written and verbal.

Education:
• Bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.

About the Company

The Middle East Executive Group has become the first choice for industry professionals wanting to work in the Gulf region.

We understand exactly how supply chain performance and sales performance impacts the bottom line and top line of product led businesses and we have the experience, network & expertise to match skilled professionals with exciting new roles that suit their experience, passion and drive in this highly strategic industry.

Our specialist teams internally are;

• Commercial Management & Sales
• Supply Chain & Logistics
• Strategic HR
• Strategy
• Engineering

The industries we focus on are;

• 3PL / Freight Forwarding
• Food & FMCG
• Medical & Pharmaceutical
• Ecommerce
• Retail
• Engineering