Executive Assistant (EA)

Middle East Executive

Dubai, UAE

Ref: RP085-02

Job description / Role

Employment: Full Time

Reporting directly to the Chairman and CEO of this large business based in the cosmopolitan, vibrant, area of DIFC in Dubai, the Executive Assistant provides executive support in a one-on-one working relationship.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The EA also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. You must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

The role:

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the Chairman & CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Chairman & CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, staff, investors, beneficiaries and others, on matters related to Chairman & CEO's strategy and initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the office of the CEO and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Chairman & CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Efficiently administrate all office functions i.e. filing, archiving, availability of office supplies and stationery, contacts database, etc.

You need to have experience of working for a multinational company or a large family / large local business here in the region.

Package

AED 27,000 - 30,000

About the Company

The Middle East Executive Group has become the first choice for industry professionals wanting to work in the Gulf region.

We understand exactly how supply chain performance and sales performance impacts the bottom line and top line of product led businesses and we have the experience, network & expertise to match skilled professionals with exciting new roles that suit their experience, passion and drive in this highly strategic industry.

Our specialist teams internally are;

  • Commercial Management & Sales
  • Supply Chain & Logistics
  • Strategic HR
  • Strategy
  • Engineering

The industries we focus on are;

  • 3PL / Freight Forwarding
  • Food & FMCG
  • Medical & Pharmaceutical
  • Ecommerce
  • Retail
  • Engineering

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Executive Assistant salaries in UAE

Average monthly compensation
AED 11,000

Breakdown available for industries, cities and years of experience