Executive Assistant - Hertz

Job description / Role

As a part of Hertz Head office team you will:
- Be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the MD’s office.
- Support to MD & Senior Manager team in all instances, you should divert as much of the routine/less complex matters as possible away from the MD & Senior Manager team leaving them free to concentrate on business critical matters
- In all matters ensure that the team’s preferred style and wishes are conveyed clearly and concisely
- Anticipate the needs of the Senior Manager team and act accordingly.

Your responsibilities will include but not be limited to:
- Maintaining Senior Management Calendars
- Arranging Meetings
- Administration
- Make travel arrangements
- Communication

Requirements

- You will be a Graduate with excellent communication skills.
- You will at least 3 years’ experience in similar role.
- You will be an expert in MS Office application, MS Outlook, Excel, Word and PowerPoint in particular.
- You will have experience in handling a wide range of administrative and executive support and ability to work independently with little or no supervision. Handling details of a highly confidential and critical nature, this role requires efficiency in a fast-paced professional environment.
- You will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes. In addition this role involves responsibility for coordinating and preparing presentations and materials working within a diverse team.
- You will ideally be dynamic, high-energy, well organized, flexible and able to support cross-functional coordination in a fast paced environment and possess excellent judgment. The candidate will be required to be available during regular business hours, evenings and/or weekends, on occasion/as needed to provide support and assistance to the Senior Manager team.
- You maybe Arabic speaker, desirable but not essential.
- You may have valid UAE driving license, desirable but not essential.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.