Executive Assistant - Select Auto

Job description / Role

Executive Assistant - Select Auto - Dubai

We are looking for an Executive Assistant to prove support to the Regional GM and, as necessary, FIS management. To provide FIS general office management by organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.. Shall be responsible for the following duties:
- Researching and assimilating documents. Some of this work will be highly confidential and sensitive.
- Keep records of meetings (minutes) when asked to attend.
- Maintain Regional GM diary and appointments, including making travel arrangements, preparing itineraries and compiling travel vouchers and records. On request, assist FIS senior management with the same.
- Office Management responsibilities.
- Procurement & Cash Handling responsibilities.

Requirements

- Business Management qualification, ideally as a graduate.
- Knowledge of facilities management and office services.
- 5 years administrative support experience, including 2 years of advanced level administrative support.
- Experience within a similar contracting organization supporting operations in arduous locations.
- Excellent written and spoken English; ability to translate simple documents between Arabic and English.
- Computer skills including Microsoft Office and SAP (the latter after training if necessary).

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.