Executive Assistant to CEO

Job description / Role

The scope: to provide day-to-day comprehensive administrative support to the top management in accordance with company regulations, requirements and SOPs.

MAIN RESPONSIBILITIES:
- Manage and keep confidentiality in all correspondences, files, documents and reports.
- Manage and co-ordinate diaries including arranging and booking of internal and external meetings and assist the CEO in all matters.
- Handle business correspondences, draft letters, prepare minutes of meeting, manage diary including confidential documents and prepare PowerPoint presentation.
- Maintain and update company legal records and other personal files of the CEO.
- Coordinate with the department heads for the daily activities and for company’s travel needs: arrangement of hotel accommodations, transport and flight, etc.
- Liaise effectively with the various consultants, key personnel and clients to facilitate smooth office coordination; also to gather feedback and plan for corporate affairs.
- Extend comprehensive office coordination, and ensure proper communication at all staff levels.
- Work closely with different departments’ heads and follow up to ensure all tasks are carried out within agreed deadlines.
- Compile the documents accordingly and maintain confidentiality.
- Maintain the policies and procedures of the company and ensure efficient management and storage of all records.
- Stationery stock management, maintaining stock records for the department and ensuring that the minimum stock levels are maintained always in the department.

Salary range: AED 7,000 - AED 10,000

Interested candidates should have a picture in their CV.

Requirements

- Educated to a degree level
- At least 4 years experience of working in a similar role
- Extensive knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and designing forms.
- Hardworking, Multitasking & Proactive personality
- Loyal and reliable
- Self - Starter with a strong Commitment
- Dynamic Personality – Team Player;
- Excellent Communication Skills;
- Flexible approach to work and working hour arrangements;

In addition to fluency in English, the candidate shall be able to speak Russian and/or French and /or German.

About the Company

Aurora Aviation S.A. is a young, dynamic, highly professional company providing quality innovative flight management services to clients globally.

In addition to delivering reliable uplifts of aviation fuel at competitive prices to cargo carriers, commercial and general aviation worldwide, our team of international experts are dedicated to providing state-of-the-art services in the fields of air traffic rights, flight planning, ground handling, weather and NOTAMs, travel and aircraft chartering. Regardless of the nature of your enquiry Aurora provides round-the clock efficient and reliable aviation support services across the world through our wide network of jet fuel vendors, handling agents, civil aviation authorities and FBOs.