Executive Assistant to CEO

Job description / Role

Our client are an internationally acclaimed property developer based in Dubai. They are currently seeking an experienced EA to the CEO.
Role involves:

• Providing administrative support to the CEO.
• Proactively manage, update, and maintain his calendar across multiple time zones with attention to accuracy and detail while recognising the need to re-prioritise as business initiatives change
• Act as "gate-keeper" to ensure CEO's work flow is not interrupted
• Organizing and scheduling meetings and/or conferences by interacting with internal/external employees/clients to coordinate calendars, prepare materials and facilities, and make necessary arrangements for web connectivity when necessary
• Organize departmental and other meetings as required; take minutes of meetings and prepare final reports of proceedings as necessary.
• Follow through on action items.
• Prepare travel arrangements (flights, visa and hotel accommodation) for CEO along with company's brand ambassadors and high profile individuals
• Execute highly confidential documents and records and file them appropriately
• Prepare ad hoc project's and research as required
• Assist in organising company's events, seminars and trainings
• Meet and Greet visitors at all levels of seniority
• Preparing and processing expense reports and invoices
• Producing a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets
• Performing general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails, and prioritizing, distributing, and acting on mail
• Managing long-term projects in support of the CEO’s top priorities
• Setting meetings with high-profile individuals
• Knowledge of Dubai labor laws

Requirements

• At least 5 years of experience as an Executive Assistant or related support role where you were the centre of cool and calm while maintaining executive support
• A minimum of 2 years local Dubai experience
• Bilingual with English and Arabic preferred
• College degree preferred
• Maintain a professional manner of tact and diplomacy in a casual but professional work environment
• Advanced experience with calendar scheduling
• Proficient with Microsoft Office applications
• Accurate and methodical in approach to managing tasks
• Ability to handle confidential and sensitive information
• Ability to modify work schedule as circumstances dictate
• Full clean drivers license with knowledge of Dubai roads
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About the Company

MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions.

Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years.

The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges.

Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom.

With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, it’s clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.