Executive Assistant to CEO

Job description / Role

Our client is a SME manufacturing company dedicated to delivering high-quality products in the bespoke furniture industry. With a commitment to innovation, speed and excellence, they have established themselves as a key player in the market. We are seeking an experienced Executive Assistant to the busy CEO.
Serving as a gatekeeper and right hand to the CEO, you will be responsible for managing communications, organising schedules, and ensuring seamless coordination of various tasks. This role requires excellent written English communication skills, a high level of professionalism, and the ability to thrive in a fast-paced environment.

Responsibilities:
• Manage and screen CEO's emails, phone calls, and correspondence.
• Prioritise and handle information requests, ensuring timely and appropriate responses.
• Draft, edit, and proofread written communications on behalf of the CEO.
• Schedule and coordinate meetings, appointments, and travel arrangements for the CEO.
• Anticipate and manage scheduling conflicts to ensure the CEO's time is optimised.
• Provide administrative support to the CEO’s business partner when needed.
• Prepare and organise documents, reports, and presentations.
• Handle expense reports, invoices, and other administrative tasks.
• Maintain confidentiality and handle sensitive information with discretion.
• Compile and distribute meeting agendas, documents, and presentations.
• Attend meetings as required, take notes, and ensure follow-up on action items.
• Assist in coordinating special projects and initiatives as directed by the CEO.
• Collaborate with various teams to ensure project timelines and goals are met.

Salary:
AED 12,000 to 15,000 per month inclusive of fixed allowances.

Requirements

Requirements

• Proven experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills in English.
• Strong organisational and multitasking abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Exceptional attention to detail and problem-solving skills.
• Ability to handle confidential information with integrity.
• Professional approach maintaining discretion.
• Ability to work independently and collaboratively.
• Adaptability and flexibility in a dynamic work environment.

Thank you for your interest. All applications are viewed and evaluated according to the role requirements. We aim to contact shortlisted candidates within 2 weeks. As we often receive a high volume of applications, we are unable to reply to everyone. If you have not heard back from us within 2 weeks, please consider your application unsuccessful.

About the Company

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.