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Job description / Role
The idea candidate for this role needs to be a self-starter; resourceful; independent; quick; witty; charismatic; accurate and organized. He/She needs to have a demonstrated track record of similar roles in the past, preferably within an agency environment working under pressure and finding solutions.
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. serving as the primary point of contact for internal and external constituencies on all matters.
Duties:
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the CEO's schedule is followed and respected . Provides "gatekeeper" and" gateway" role, creating win-win situations for direct access to the CEO's time and office.
- Communicates directly, and on behalf of the CEO on matters related to CEO's initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Requirements
- Bachelor's degree from a recognized university
- Strong work tenure: At least five years' experience supporting C-Level Executives,
- Experience and interest in internal and external communications; advertising experience highly regarded;
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.?
- Arabic Speaking (Preferred but not essential)
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and other senior executives;
- Expert level written and verbal communication skills;
- Demonstrated proactive approaches to problem-solving with strong decision-making capability;
- Emotional maturity; Highly resourceful team-player, with the ability to also be extremely effective independently;
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/?client service and response;
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment;
- Forward looking thinker, who actively seeks opportunities and proposes solutions;
Core Values and Traits:
Accountable:
- Providing answers to questions
- Propose solutions
Collaborative:
- Succeeding together
- Working together
Audacious:
- Taking risks
- Being creative & innovative
About the Company
MENACOM, part of WPP and Y&R Brands, with headquarters in Dubai, is the Middle East and North Africa region’s leading communications conglomerate. The group includes advertising agencies Young & Rubicam, Intermarkets and Partnership; public relations firms ASDAA Burson-Marsteller, Raee and Polaris; direct marketing specialists Wunderman; media specialist firm mec; and interactive firm Tattoo.
With over 940 employees in its network of 33 offices, MENACOM provides marketing communications services in 13 countries across the Middle East, Levant and North Africa.