Executive Assistant to MD

Job description / Role

An exceptionally busy and focused commodities trading team, based in Dubai require an Executive Assistant to support the Managing Director and wider team with business continuity, diary and travel management and to ensure efficiency within all areas of business support for the office.

On a daily basis you will organize the MDs travel across the Middle East and Africa (MEA) region and provide a full itinerary, organize the relevant visas and ensure all meeting documents are prepared. On occasion these meetings may involve very senior VIP and Ministerial individuals, so there is also some awareness and knowledge of the relevant protocols required. As you will be a pro active individual it is expected that you will rectify and take control of any appointment clashes and re- arrange the schedule as appropriate. You will also schedule time for the MD to maintain teleconference calls with the Executive team and develop strategies to further develop the business, update with colleagues in risk, finance and operations and to also ensure time is provided for signatory approvals and general administration required from the MD.

The role of the Executive Assistant is also expected to work closely with the remaining team for administrative support, including the Driver and his schedule. Therefore, those with strong communication skills and a collaborative, team orientated approach are ideal for this vacancy. There will also be management and collation of reports and highly confidential information on a regular basis, where discretion and tact is paramount.

Requirements

Irwin & Dow’s new client can offer a motivated and energetic team dynamic. The successful individual should possess strong organisational skills and also be able to manage several competing deadlines and be extremely proactive to ensure tasks and information is presented and completed to very high standards. You will be proficient in all MS office packages, giving particular attention to excel and PowerPoint for both reporting and client presentations. Those educated to degree standard are also considered to be advantageous for this vacancy.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.