Executive Assistant to Partners

Job description / Role

This is a six month contract created to support the needs of the Partners of this professional services company. The company is a leader in its field and as such has a superb reputation both on a global and regional level. It has a huge presence in the market place and is looking to hire an individual who can add further value and support to the management team.

Key responsibilities include diary maintenance for the partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate. In addition, the job holder will be expected to proactively spot opportunities to add marginal internal meetings, interviews, staff meetings, etc. Travel coordination and itineraries will be part of the role as well as the preparation of letters, proposals and other documentation such as timesheets and expense reports. Assisting with greeting clients, arranging meeting rooms, attending meetings, taking and distributing minutes as well as organising partner files and offices.

Client development is also key and you will use your exceptional client service skills to develop an excellent rapport with clients to further develop the relationship. It is expected that you will become familiar with the themes and products to develop the confidence to set up meetings with clients.

Requirements

Our client is looking for an individual with previous EA experience working within a legal, finance, management consultancy or banking institution who possesses at least five years’ experience of working as Executive Assistant at Partner level. Excellent verbal and written communication skills and the ability to deal with people at all levels across a multicultural environment is paramount as well as acting as a point of contact for all clients and infrastructure departments on behalf of assigned Partners.

Applications are invited from those who are a team player who have experience of working within a team and being client service focussed. The capability to manage a heavy work load and meet deadlines in an extremely fast paced environment is important and the incumbent must be a stickler for attention to detail and accuracy.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.