Executive Assistant to the Managing Director

Job description / Role

On behalf of this financial services company based in the DIFC, we are looking for an Executive Assistant to provide a streamlined administration support service to the Managing Director and adhoc support to his team. You will be at the forefront of their client base and be responsible for building strong relationships, as well as managing the CRM system.

Day to day office operations will involve being the front face for the MD’s office ensuring it runs efficiently and smoothly, screening and prioritizing calls and meeting requests and delegating appropriately. Additionally arranging meetings for the Board of Directors, conference calls and all other meeting logistics to ensure the needs of the Executive are met.

Extensive diary management (Outlook), making sure that the Executive’s demanding and fluctuating schedule is always up to date, email & contacts management, drafting and proof reading correspondence in English , compiling speaking notes for conferences and interviews, engaging with event organizers and suppliers as required.

There will also be maintenance for the office and personal filing, ensuring all records are up to date. Undertaking research when required and interfacing with internal and external stakeholders such as government entities, clients, service providers etc., providing information, and handling any issues that arise independently

There is also an element of basic book-keeping to manage the Executive’s personal and work expenses and responsibility for extensive official and personal travel scheduling and all related logistics (visas, transport, accommodation etc.).

Ensuring all visas, licenses and registrations are current and up to date. Also managing confidential ad hoc matters as and when they arise and exercise considerable judgment and discretion in completing assignments.

Requirements

The successful applicant will have extensive EA experience, within professional services, ideally FS, Private Equity or Investments.

You will have strong PowerPoint skills and good knowledge of Excel.

Our client has expressed an interest in hiring an individual with Tagalog communication skills but this is not essential.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.