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Job description / Role
This is an outstanding opportunity for an experienced executive assistant to provide confidential high level executive management support to senior leadership.
Duties include but not limited to:
- Creating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving.
- Acting as the main point of contact for General Manager/CFO , screening and responding to emails, preparing reports and presentations with a high level of accuracy.
- Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these.
- Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored –both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same.
- Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail; liaising with GM: Finance re replies and responding to correspondence appropriately
- Arranging and co-ordinating meetings and other functions or events; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate.
- Managing (placing, answering, screening) calls for the GM: Finance, taking messages and passing these on quickly and with details.
- Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times.
- Processing invoices, purchase orders and expenses for the GM: Finance
- Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner.
- Strong Excel and Power Point is very Impoprtant
Requirements
- Tertiary qualifications in a relevant discipline and or equivalent mix of education and significant recent experience in a similar role
- The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.
- Outstanding organisational skills with a high level of attention to detail
- Advanced level of skill using all versions of the MS Suite.
- A pro - active attitude with the ability to forward plan and think outside the box.
- You will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level.
- Very good English is very important : Only apply if have western experience, Arabic background nationality and Western passport will be consider. Please attached your picture on the CV. ( Only Female with solid Background )
- You need to know how to speak and write Arabic
Salary Plus Benefits + Medical + Ticket
About the Company
Our company is a major global player in the paints and coating industry with more than 5 manufacturing plants and a vast distribution network around the world.
We constantly strive to develop products according to the needs of various markets through a mix of skilled and talented research and development teams as well as technical cooperation agreements with several international specialized firms worldwide.
We put a lot of emphasis into expanding our business through the recruitment and development of professional, talented and multicultural teams capable of taking our company to the next stage of growth.