Executive Secretary

Job description / Role

Purpose: To provide administrative and secretarial support at an executive level by being professional and competent in the respective line of work to ensure internal and external customer satisfaction of the VP's office.

- Manage the VP's calendar efficiently, schedule a high volume of meetings and appointments, manage an ever-changing business/personal Outlook calendar and complex schedules to ensure effective time management
- Makes travel arrangements for the VP as required, including booking flights, hotel accommodation, car rental, and providing directions to facilitate hassle free travel.
- Plan, organize and coordinate the administrative aspects of the VP's office functions which include facility services, filtering all incoming phone calls, emails and in person inquiries providing general information and referring inquiries to appropriate sources based on a priorities, procedures, protocols and personnel for smooth daily operation. Take, type and distribute minutes of the meetings
- Liaison with external/internal contacts & manage office space
- Proactively create and maintain effective work flow and communications to accomplish the work of the VP which includes the handling of a variety of tasks simultaneously

Requirements

- Bachelor's in Business Administration
- 2-3 years as Executive Secretary , PA

Skills:
- MS Office (Excel, PPT)
- Professional verbal and written communication skills.
- Negotiation Skills

About the Company

Al Ghurair is a diversified industrial group based in Dubai with operations spanning more than 50 countries globally. With a rich history of pioneering businesses and technologies, this heritage of innovative success is built upon values of excellence in the products developed and the processes followed. Our Core Areas of Expertise are Foods, Commodities, Construction and Properties. And furthermore, our additional areas of focus include Energy, Printing, Retail and Education.