Executive Secretary

Job description / Role

The Role

* To provide comprehensive high-level secretarial support for the company or management and make the best possible use of the materials and equipment available.
* To provide administrative support and perform numerous duties, which include scheduling, writing of correspondence, sending and handling of emails, handling of visitors and routine calls, and answering questions and requests.

Principal Duties and Responsibilities

* Prepare correspondences, reports and materials for publications and presentations as instructed by the Superior,
* Set-up travel arrangements whenever needed.
* Meet and greet clients and visitors. Support in setting up accommodation and entertainment arrangements for company visitors.
* Fixing of appointments and maintaining of calendar of activities.
* Prepare and maintain expense report of the department or management.
* Set-up and coordinate meetings and conferences.
* Create, transcribe and distribute meeting agendas and minutes of meeting.
* Answer and handle telephone calls in an appropriate manner and connecting international calls to concerned departments. Handling of outgoing local and international calls.
* Perform general clerical duties as instructed including but not limited to photocopying, faxing, mailing and filing of documents.
* Maintain hard copy and electronic filing system.
* Collection and distribution of incoming mails from other parties.
* Keeping of record of outgoing correspondences.
* Keeping track on international calls and faxes.
* Preparing of letters to the clients and other external and internal correspondences.

Requirements

* Preparing of official business correspondences such as internal / external memos, company letters, appointment letters and other office routine works and ensuring confidentiality as required by the company policy.
* Liaise with other departments whenever required.
* Perform other duties assigned by the superior
* Minimum Qualification and Experience Requirements:
* Fluent in written and spoken English and Arabic.
* Minimum 5 years' experience in same field
* Computer literate
* Preferably with typing certificate or secretarial certificate
* Must have completed diploma or bachelor's degree of education or any related administration and secretarial course.

About the Company

Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world\'s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide.