Ref: QP966-140

Job description / Role

Employment: Full Time

• Updates the Maintenance Management System (Aladdin) by creating work orders from the work requests, updates assets, and closes out completed work orders;
• Provides safety induction to contractors and visitors
• Supports Facility Manager in addressing any personnel matters within the department;
• Raise purchase requests and update purchase tracker online;
• Assists with purchasing and scheduling of spares and liaising with third party maintenance specialists.
• Follow up on deliveries, LPOs, and contractors to ensure deadlines are met.
• Assists in obtaining Airport Passes for equipment and/or contractors when required.
• Maintains adequate office supplies, and research new deals and suppliers;
• Assist in the preparation of regularly scheduled reports;
• Produces forms, schedules, and correspondence as required;
• Shows sufficient competency with computers, including the Microsoft suite of tools, photocopiers and computer scanning equipment;
• Answer and direct phone calls
• Performs clerical functions such as preparing correspondence, receiving visitors and contractors, and scheduling meetings for the Facility Manager or designate
• Prepares meeting agendas, records and distributes meeting minutes, memos, and maintains organized files
• Scheduling meetings for the Facility Manager or designate
• Responsible for preparing the monthly duty roster of Facility Department
• In-charge of the HR documents archive
• Develops and maintains accurate and up to date records for the maintenance, laundry and housekeeping departments

Requirements

• Must be currently located in UAE w/ proven work experience in administrative and facility role
• 1-2 years of experience in a similar role
• Must have advanced knowledge in Office 365
• Ability to deliver KPI's in a regulated environment through one's own initiative
• Must have the ability to work independently in a fast and efficient manner

About the Company

Making Travel Special is about knowing what customers want. We recognise that by serving our customers, we're also serving their customers. That's why we talk about the promises our customers make. In this way, we delight our customers and their passengers, even as we continue to challenge ourselves to become the most admired provider in the world.

We treat customers like they are our guests. And because they expect food to be good and wholesome, we maintain the highest global quality assurance standards. What's more, our teams of experienced, dedicated professionals go the extra mile to provide innovative, efficient and reliable services for every single one of them.

Over the years, we've become a global player. In the coming decades, we'll continue to transform our industry by staying true to our core values.

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Admin Assistant salaries in UAE

Average monthly compensation
AED 5,000

Breakdown available for industries, cities and years of experience