Facilities Coordinator

Job description / Role

Position covers all aspects linked to managing and safeguarding the quality of services delivered by the service providers aligned with a controlled financial budget. Some of the key priorities include the following:
- To assist in the provision of a total facilities management package for the managed offices of MAF Towers, in-line with recognized international best practices.
- To insure that the highest standards of maintenance of the properties and services to the occupied office accommodation for MAF Towers.
- To maintain the office accommodation in a cost effective and efficient manor, in consultation with the Facilities Manager.
- To protect the interests of MAF Office portfolio and conduct any FM related business in a professional and business like manor at all times.
- To gain total familiarization with the building layouts and systems
- To provide support and maintain compliance with regards to all Health and Safety regulations and legal requirements for the buildings.
- To maintain the highest standards of Facilities and Property Management at all times, as directed by the Facilities Manager.
- To inform the Facilities Manager immediately of any work situation that is reasonably considered representing a serious and immediate danger to any person or compromising Health and Safety requirements.
- To conduct periodic & random floor walks with a view of maintaining clear access to all Fire Escape routes and to take action where necessary if breeches occur.
- To liaise and create a working relationship with third party vendors, in relation to the general building on-going maintenance.
- To record, log and report on any building snagging that is discovered whilst conducting their daily duties.
- To implement and monitor a management tracking system that tracks all works for the OI&FM department.
- To perform any ad hoc duties that falls within the scope of the Facilities Management department or that are passed through the FM department on an as and when basis.
- To attend meeting with department, client or suppliers when required
- To assist and supervise wherever required in the department with and reasonable requests.
- To ensure compliance with group policies in relation to HR, H&S, Quality control and other business procedures related to OI&FM.
- To ensure that planned soft services like pest control, cleaning, waste management and landscape are carried out as per approved planner.
- To ensure that corrective maintenance of soft and hard services are carried out and completed according to contract.
- To support in space management
- To follow up with Tenants that all services inside leasable areas are carried out as per lease agreement
- To participate in First Aid activity & Fire Marshal activity
- To follow up with fit out works with tenant’s contractor and ensure H&S compliance during fit out period.
- To assist in LEED compliance and requirement for Office Portfolio

Requirements

The ideal candidate should preferably have a Bachelor’s Degree, though a high school senior certificate of Diploma will be sufficient should “On-the-job” experience be more than 5 years

Have a minimum of 5 year experience in a relevant field or industry.

Other Requirements
- Hands on attitude to the job.
- Have good interpersonal skill, especially when dealing with clients and third party vendors.
- Show initiative and flair for the job.
- Have certain amount of organizational & planning skills.
- Have a basic knowledge of Health and Safety standards.
- Have a willingness to be trained in other functions relation to the OI and FM department
- Arabic is a definite advantage, but not a requirement.

About the Company

Majid Al Futtaim Properties is one of MENAs leading diversified property companies with operations across shopping malls, hotels and mixed-use communities.

The Shopping Malls Business Unit, an industry leader, owns, manages and develops mall destinations that provide memorable shopping, entertainment and social experiences for its customers. Majid Al Futtaim Properties has pioneered the regional face of retail, leisure and entertainment, since the launch of its first mall, Deira City Centre in 1995. The companys mall portfolio includes 17 shopping centres across UAE, Bahrain, Oman, Egypt and Lebanon with a combined gross leasable area (GLA) of over 1 million sqm, more than 2,800 tenants and an increasing footfall of over 160 million visitors in 2013.

The Hotel Business Unit develops and manages hotels and branded serviced apartments that are synergistic with the companys malls. Majid Al Futtaim owns nine hotels in the UAE and two in Bahrain. Their strategic proximity to the malls contributes to welcoming over 1.2 million guests annually.

The Communities Business Unit develops quality mixed-use projects anchored by residential housing. Majid Al Futtaim currently has three communities under development. The Wave, a joint venture with the government of Oman to develop Muscats largest ocean-front integrated community; Al Zahia, a joint venture with the Government of Sharjah, to build the Emirates first gated residential community with a regional mall in a prime growth corridor; The 250,000 sqm Waterfront City development in Beirut, Lebanon, a joint venture with Socit Joseph Khoury & Fils Holding SAL to build Beiruts premier mixed used community with one of the largest marinas in the Mediterranean.

Majid Al Futtaim Properties is recognised as a sustainability leader in the MENA region. According to the 2013 Global Real Estate Sustainability Benchmark (GRESB) survey, the company ranks No. 1 in MENA, second in the Asia-Pacific region and in the top 133 property businesses worldwide. In 2013, Majid Al Futtaim launched its new five-year sustainability strategy with the vision to enhance peoples lives through sustainable real estate. This commitment is reflected in Majid Al Futtaim Properties pioneering standards, prosperous communities and high performance assets.