HR Administrative Assistant

Job description / Role

Our client is an international, Italian company that works within the Oil & Gas sector; the company realizes important infrastructural projects in the fields of transportation and complex constructions. For over forty years, they have looked after private customers, public administrations and government entities as well as oil companies.

This is a multi-faceted role which reports directly to the Administration Manager of the UAE Office. The role requires an individual with knowledge of the DMCC jurisdiction and portal system, who can multitask and think on their feet. Strong HR knowledge of UAE labour Law is essential, and the role encompasses full PRO responsibility with DMCC authorities. You will complete joining formalities, arrange new joiner packs, conduct induction sessions, and maintain personnel records. Additionally, you will prepare offer letters, salary certificates etc. and arrange medical insurance cover for all staff and act as the company liaison with the DMCC. You will be actively involved in the recruitment process, including, writing advertisements, job descriptions, interviewing candidates and assist the Administration Manager with reviews and supervision of company policies and HSE and QA procedures.

Requirements

Strong IT skills, a numeric mind set together with exemplary attention to detail are a must, as maintaining the employee files both in soft and hard copies is paramount to the role, as the firm employs many contractors globally. The ability to prioritise an ever-changing workload is essential as you will also be responsible for general HR and office administration and general office support in the absence of the Administration Manager.

This is a friendly, team spirited environment and our client is looking for an individual who appreciates this in a work environment. The applicant must be mature minded, flexible by nature and be able to work under pressure and demonstrate strong time management skills.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.