HR Administrator

Job description / Role

- Coordinate with the Property Team, HR Team and Dubai Airport Security Team in processing applications for airport passes
- Support the Government Liaison Team in various administrative tasks and assist in the translation of Arabic documents as required
- Review the accuracy of all documents received and follow-up on any irregularities or missing information
- Ensure that documents submitted are compliant with the requirements of Dubai Airport Authorities
- Process all applications online via the Administration Airport Pass Portal of the Dubai Airports Authority
- Reply to all queries posted on the online portal by the Airport Security Team
- Distribute the Airport Pass Policy to all pass holders and ensure they are made aware of all the terms and conditions
- Responsible to communicate to Line Manager on the status of airport passes e.g. Passes Expiring, Passes Applied, Passes Rejected and Passes Approved online.
- Maintain and update the Master Tracker on a daily basis, ensuring all information is accurately recorded and up-to-date
- Ensure that all issued passes are collected from resigned employees and contractors that have completed the work on-site. All passes must be are returned to the Airport Security Team for cancellation
- Prepare acknowledgment letters for the contractors and employees to be signed at the time of issuing passes
- Handle the passport release requests, ensuring the internal guidelines are adhered to and facilitate the timely release of passports, ensuring the tracking sheet is well maintained
- Assist with monitoring passports and advising employees in advance of expiring documents
- Controlling the reconciliation of passports on hand with the tracker sheet
- Any ad-hoc tasks that are assigned to you by your Line Manager or HR Team

Requirements

- Computer literate (good in excel and power point)
- Clear communication skills
- Able to work as part of a team
- Arabic and English language skills
- Proactive in developing positive working relationships

These are the competencies that the job holder will be evaluated on in accordance with the Performance Management processes:
- Customer Focus
- Passion
- Teamwork
- Knowledge and Skills
- Integrity
- Ownership
- Planning and Organising
- Influence
- Analytical Thinking
- Communication

About the Company

Emirates Leisure Retail is a fully fledged division of the high profile Emirates Group, with strong interests in establishing, managing and franchising a wide ranging portfolio of restaurants, cafés, bars and lounges in the Gulf Cooperative Council countries and far beyond.

Headquartered in Dubai, in the United Arab Emirates, ELR’s operations span the adjoining emirates of Abu Dhabi, Sharjah, Ajman and Ras Al Khaimah, the city of Muscat in the Sultanate of Oman and most recently Australia.

ELR is part of the MMI group, which over the course of 100 years has created vested businesses in trade, travel, IT, corporate services, leisure retail and liquor. In 2007 the leisure operations of the group were divested to create a new limited liability company, rebranded as Emirates Leisure Retail.