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Job description / Role
Detailed Responsibilities:
Onboarding and Induction:
• Ensure arrangement of transport facilities for all new joiners as per the directive of the department on arrival in the country from the nearest airport to the designated camp.
• Coordinate with the camp administrative team for room and basic amenities allocation.
• Maintain a count of new joiners and inform the respective departments.
• Collect the original passport and visa on arrival from the new employees and provide the employees with the copies.
• Coordinate with Employee Relations Team for the Welcome Induction and ensure necessary attendance with maintenance of records.
Visa Processing
• Coordinate with the Visa and PR team for issuance of Emirates ID application forms and visa medical forms.
• Ensure the service agreements are signed by the employees and duly returned to the Visa and PR team.
• Arrange transportation for the new joiners with the necessary documents for the visa medical and EID.
• Ensure timely collection of medical reports in coordination with the Medical Supervisor and submit the reports to the visa and PR team.
Administrative Tasks
• Issue duty advice and update the salary details in JDE for all new joiners.
• Handle the application process of all new health insurance cards and ensure each all employees receive their active cards.
• Complete all formalities associated with the issuance of the Company identification cards and coordinate for issuance of ATM cards.
• Responsible for the maintenance and timely entry and updation of all employee documents like Residence Visa, Passport and Emirates ID in Sharepoint, DMS and JDE.
• Maintain records of all employee related documents, letters, warnings, requests, transactions, trainings etc in SharePoint, , DMS and JDE.
• Ensure timely Sharepoint entry of all leave and other requests received.
• Ensure high standards of confidentiality to safeguard any sensitive information.
Separation and Repatriation
• Inform employees about the job status and if approved for cancellation.
• Coordinate with Visa and PR team for generation of cancellation document and ensure signature of the employee on the same.
• After cancellation, inform the employee for purchase of ticket or coordinate for repatriation air tickets.
• Ensure timely handover of Original passport and cancellation document to the employee either at the airport or on submission of the new Visa as the case may be.
• In case of medically unfit employees, ensure timely repatriation by coordinating with the Visa and PR and transport team.
Other Responsibilities
• Have frequent interaction with workers to address their concerns.
• Ensure attendance of employees in all Trainings, HR Roadshows and company engagement events.
• Other HR related activities coordination – issuing of HR related letters, assisting Corporate HR Corporate to track separated employees/absconders.
• Have frequent interaction with workers to address their HR operational concerns.
• Educate employees on existing HR policies and encourage employees to participate in different company surveys.
• Ensure all employees related notices with translations are displayed on the Notice Boards for the benefit of all.
Requirements
• Candidate should have excellent communication skills.
• Should be able to handle and work under pressure.
• Should be able to cope up with fast paced environment.
• Candidate should be willing to work anywhere in UAE.
About the Company
The Dulsco story began in 1935 when Mohammed Khan Abdulla Mirza Abdulla, the father of the present Chairman of Dulsco, Abdul Aziz Mohammed Khan Abdulla, appointed some able-bodied men to row their dhows through the Dubai Creek to a British India Steam Navigation Company owned ship at anchor in the Arabian Gulf, and bring ashore its cargo of foodstuff and clothing. Our stevedoring service launched then is still one of the many services that we provide. We consider ourselves the oldest stevedoring company in Dubai.
By the 1970s and the opening of Port Rashid in Dubai, we were a full-fledged stevedoring company serving the port. We started providing more manpower services by the 80s and became one of the earliest human resource management companies in Dubai.
In the 90s we began providing manpower outsourcing services and later we added waste management and other services to our portfolio. In 2005, Dulsco became a limited liability company and expanded its services to include all the emirates and neighbouring Gulf countries and today is one of the foremost HR solutions provider and recruitment agencies in Dubai.