HR Trainee

Job description / Role

On behalf of our client, a multinational Legal Services organisation, we are looking for an HR Trainee.

Job purpose
• To support the HR function in an administrative capacity by ensuring all systems and processes are accomplished effectively.

Job requirements

Resourcing
• Liaising with candidates, agents and hiring managers to schedule screening calls, interviews, video conference calls and meeting bookings
• Providing admin support with regards to work placements and internships
• Updating the MEA HR compliance folders on filesite.
• Administering secretarial skills and IT testing.
• Conducting reference checks
• Database administration

HR Operations
• Assisting the team with drafting HR letters including but not limited to; NOC letters, reference letters, receipt of resignation letters and end of probation letters
• Requesting adhoc travel insurance certificates from the medical insurance provider
• Adding new joiners to the medical insurance list and updating where necessary
• Organising hard copy personnel files and records
• Preparing induction packs for biweekly inductions
• Updating the SMA report for weekly team meetings

Visa & Immigration
• Receive, check and record all personnel documents given by employees to HR and follow up on any missing documents
• Prepare all necessary documentation for the PRO, and PRO service provider to ensure all documentation is correct and present.
• Ensure all documents are submitted to PRO and PRO service provider in a timely manner
• Collect all relevant documents from the PRO and PRO service provider on a daily basis and scan documents into filesite
• Update personnel files with relevant documents, including visas, new passport copies, Emirates IDs etc., and ensure reminders are recorded and V&I worksheet is updated
• Return original documentation to members of staff in a timely manner
• Arrange the collection of Emirates IDs

Requirements

The ideal candidate will be
• Educated up to degree level. A business or HR qualification would be desirable
• Experienced in working within an HR department or recruitment team is also desirable
• Proactive and able to manage a busy workload with conflicting priorities
• An effective communicator with good interpersonal skills and the ability to deal with people at all levels
• Adaptable and a quick learner who takes ownership for work assigned
• Commercially aware and able to a practical approach to work
• Highly organised and able to multi-task
• Proactively and willingly supports team members
• Responds positively to changing working environments
• Awareness of own development needs and seeks solutions
• Effectively prioritizes tasks and competing demands
• Proactively manages matters to drive them forward
• Ability to manage own responsibilities

About the Company

GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. We’re not limited by industry or geography, and we treat every brief and every client like the individual case it is — never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.