Human Resources Coordinator

Job description / Role

We are far more than a worldwide leader. We are more than 240 000 women and men who share something unique. Each and every day we host the world. We care for millions of people. We are all moved by curiosity. We love blending cultures. We are proud of our differences

Yes, we lead the way. But we want to go further, with audacity, with imagination, with passion

Raffles the Palm

Raffles the Palm Dubai is on the western crescent of Palm Jumeirah, the world's largest manmade island and archipelago. This luxurious five-star hotel with 391 spacious rooms, suites and villas is embellished with hand-crafted Italian touches and offset by carefully selected amenities to complete the atmosphere of elegance. Guests can enjoy panoramic views, a private beach, state of the art entertainment and recreational facilities, including specialist boutiques, a VIP movie theatre, signature and private restaurants complemented by exquisite banqueting and conference spaces.

When visiting Raffles, guests will discover the individual personality and story offered by the hotel. At the essence of every Raffles is the delivery of thoughtful, personal and discreet service to well-travelled guests. Raffles Hotels & Resorts is an award-winning, luxury international hotel company with a history dating back to 1887 with the opening of Raffles Hotel, Singapore. The portfolio currently comprises eleven luxurious properties, from secluded resorts to city hotels in key locations around the world.

The Position

Under the guidance of the Assistant Director of Human Resources and Assistant Human Resources Manager within the limits of Raffles the Palm Dubai policies and procedures; assist colleagues with HR related matters, support HR colleagues with admin related tasks, as well as provide classroom trainings and maintain training administration.

KEY ROLES & RESPONSIBILITIES

- Assisting colleagues with their day to day queries and questions.
- Responsible for Colleague of the Month/Supervisor of the Quarter/Leader of the Quarter/Trainer of the Quarter processes (nominations, certificates, presentation)
- Planning and preparing Team Gathering and Town Hall Meetings (scheduling, invitations, presentations, BEO's, decorations)
- Organize the monthly GM's lunch events (Booking the venue, send out the list etc.)
- ID cards
- Do the Visa Renewal List & passport expiry list to send to coordinators in a monthly basis
- Assisting colleagues with vacation planning, ticket booking and repatriation
- Maintaining and updating HR notice boards
- Prepare and issue monthly colleague newsletter
- Ensure tracking and renewals of all dependent visas
- Assisting colleagues with admin / document requests and processing all HR related letters and certificates for colleagues
- Responsible for processing FutureLog orders for the HR team
- File and maintain documents in colleague personal files
- Maintain systematic order of the HR shared drive and create process maps for all HR processes
- Responsible for assisting and organizing monthly engagement activities with the team
- Update monthly time sheets, employee index & vacation updates in Oracle.
- Any other as assigned by the Management.
- Assist with creative poster campaigns and all events organized by the HR Department.

Requirements

GENERAL RESPONSIBILITIES

- Promote efficiency, confidence, courtesy and high standard of social skills
- Promote and ensure good inter-departmental relations
- Display a pleasant manner and positive attitude at all times and promote a good company image to guests and colleagues
- Demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment
- Adhere to Raffles the Palm Dubai rules and regulations at all times

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.