Legal Assistant/Secretary (Arabic Speaking)

Job description / Role

Leading client based in DIFC in the field of Financial Services are urgently seeking a proactive Legal Assistant, reporting to the Legal Counsel.

Main responsibilities:
- Receives and screens visitors and telephone calls; responds to inquiries on a variety of matters.
- Manages a document filing system (hard and electronic) with respect to any and all legal and compliance related documents.
- Schedules and arranges meetings and conferences and notifies interested parties; arranges travel for staff including scheduling transportation and making hotel reservations.
- Operates keyboard equipment such as typewriters, word processors, and personal computers to docket cases, process information, record notices of hearings or postponements, correspondence, reports, and other data.
- May take or transcribe legal dictation, minutes of meetings, and taped records of conferences, settlement discussions, or interviews.
- Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
- Inputs, retrieves, updates, and deletes information using computerized databases.
- Sorts, opens, logs, and distributes incoming mail to staff; attaches incoming correspondence to case file and related materials needed for action.
- Composes routine letters and memoranda and prepares reports using knowledge of work area instructions and guidelines.
- Reviews legal documents to ensure they are in proper format.
- Establishes and maintains office files, logs, indices, legal references, control records, and other information in connection with the work under the control of the direct line manager
- Determines need for and requisitions supplies, equipment, and repair and maintenance services through agency channels.
- Assists in the preparation of financial reports; prepares travel vouchers, time keeping, and other personnel records.
- Serves as liaison between their direct line manager and external counsel or any other third party.
- Schedules direct line manager’s calendar of activities, including making commitments for meetings, conferences, or other engagements.
- Briefs supervisor on matters to be considered before staff meetings and on problems and issues affecting the supervisor’s area of responsibility.
- Makes recommendations for improving efficiency and economy of existing operations.
- Maintains the legal library; researches and locates ay and all subject required by direct line manager.
- Assembles and summarizes information from files, newspapers, journals, documents, and other available resources for use by the supervisor, staff, or others.

Requirements

- 3-5 years minimum experience in a previous Legal PA/Secretarial support role in the UAE
- Excellent communication skills in English and Arabic is essential
- Ability to liaise at a senior level with Directors and Stakeholders
- Exceptional organisational skills
- Excellent IT/Typing skills
- Translation experience
- Fast paced proactive dynamic personality with the ability to work with minimum supervision

About the Company

Purple Square is a boutique recruitment consultancy specialising in Human Resources, Finance & Accounting and Office Support positions across the Middle East region.

With 15 years recruitment experience in the UK, Europe and Middle East we are able to provide clients with the very best hiring solutions to attract, select and engage the most talented professionals for their organisations.

Operating across a variety of diversified sectors, within both the Commerce & Industry and Financial & Professional Services marketplace including blue chip multinationals and respected regional organisations, we pride ourselves on partnering closely with clients in order to build and maintain strong and trusted relationships.

We have a wealth of market knowledge and sector expertise, a thorough understanding of the cultural complexities of conducting business in the region and an extensive and talented network. Purple Square is committed to service delivery whilst still maintaining strong recruitment ethics and a quality of care to clients and candidates alike.