Job closed
Ref: QP282-08
Job description / Role
Newly opened office in one of Dubai's iconic buildings which has successfully grown from strength to strength. Looking for an Experienced Legal English speaking PA to support one of the Partners who specialises in Corporate, finance, financial institutions, projects and commercial.
Duties to include;
- High-level diary management and secretarial support.
- Prepare and collate meeting papers and documents in advance.
- Extensive liaison with internal and external contacts.
- Coordinate/organise internal and external meetings; booking meeting rooms, arranging telephone conference calls and presentations.
- Responsible for looking after the Partner and assisting with day to day duties.
- Screen telephone calls, resolve queries and take messages as appropriate.
- Ensure that all re-occurring meetings are in the diary and booked in advance.
- Organise travel arrangements (including rail, air, taxi and hotels).
- Draw up step-by-step itineraries including maps, travel times, local taxi numbers etc. for directors, team heads and/or any managers they are travelling with.
- Printing and binding presentations as required.
- Minute taking, copy typing and amendments of all correspondence (including minutes, internal and external meeting notes, spreadsheets, faxes, letters, memos, reports etc.
- General and routine office duties (sort and distribute post, maintain attendance schedule, photocopying, faxing, shredding, archiving, order stationery, client mailings etc.).
- Identify process improvements and make recommendations to implement streamlined procedures as appropriate.
Requirements
- Educated to A level standard or equivalent experience.
- Minimum 5 years experience.
- Excellent secretarial skills
- Experience of working in a legal environment.
- Excellent communication skills, Excellent English.
- Administrative support experience.
- Good organisational skills and attention to detail.
- Excellent IT Skills, including fast, accurate audio and copy typing (60 wpm).
The salary will be a minimum of AED16,000 per month.
About the Company
Aquila Consulting is a Dubai based talent recruitment company established by individuals with unrivalled recruitment expertise in Global Search and Selection. We offer our clients a partner-centric, personalised, and mature approach to focusing and delivering on their international talent requirements.
What makes us stand out from the crowd is the rigor and passion we bring to the recruitment process. We offer unparalleled performance, transparency, and advocacy, taking the time to fully understand your organisational vision, culture, structure and leadership needs.
Aquila Consulting pride ourselves on seamlessly delivering the most efficient time and cost saving recruitment solution for your business.