Job closed
Ref: NP314-519
Job description / Role
A leading DIFC based law firm is currently searching for an experienced legal secretary to join their team, the main duties and responsibilities are detailed below;
Legal/corporate related:
- Company incorporations - for example: JAFZA, DMCC, JLT, RAK FTZ, RAKIA, DIFC,
- Obtaining documents from government offices eg. DED, Notary Public — Dubai Courts, DHA etc.,
- Tasks related to incorporations (preparation of documents, eg. Attestation, notarization, etc,)
- Assisting in opening bank accounts for new and existing clients,
- Residence visa processing for new and existing clients: preparation of documents, obtaining medical results and approval, obtaining Emitates ID, Assisting clients with obtaining P.O. Box, company stamps etc.,
- Corporate transactions: transfer of shares, change of company activity, change of company facility, preparing share certificates etc.
- Coordinating, preparing documents and following up on licenses renewals.
- Coordinating, preparing documents and following up on company de-registrations.
- Coordinating with third parties obtaining and attesting company documents for various transactions.
Day - to - day correspondence with clients, free zones etc. regarding updates, requirements, follow ups etc. on various transactions.
Admin related:
- Assisting with organizing marketing events and conferences - RVS, World Takaful Conference, MEA Summit etc.,
- Obtaining AML documents and opening client files.
- Coordinating and maintaining list of contacts.
- Updating and maintaining office billing system for the head of the department (PC LAW).
- Preparing and following up on monthly expenses for the head of the department - reimbursement report.
- Ad hoc personal tasks for lawyers eg. helping with documents preparation for loans, credit cards, following up on medical reimbursements, Preparing and following up on payment requests.
Requirements
The ideal candidate will possess the following skills;
- Minimum 1yr prior legal sec/paralegal experience
- Work experience in the UAE
- European national
- Bachelors Degree Qualified
- Excellent communication skills
- High level Organisation skills
- Diligent and Hardworking
About the Company
Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.