Management Assistant to the Head of Digital Core Sales

Job description / Role

Management Assistant to the Head of Digital Core Sales (DCS), EMEA SOUTH Job

Work Area: Corporate Operations
Expected Travel: 0 - 10%
Career Status: Professional
Employment Type: Regular Full Time

Company Description

SAP started in 1972 as a team of five colleagues with a desire to do something new. Together, they changed enterprise software and reinvented how business was done. Today, as a market leader in enterprise application software, we remain true to our roots. That's why we engineer solutions to fuel innovation, foster equality and spread opportunity for our employees and customers across borders and cultures.

SAP values the entrepreneurial spirit, fostering creativity and building lasting relationships with our employees. We know that a diverse and inclusive workforce keeps us competitive and provides opportunities for all. We believe that together we can transform industries, grow economics, lift up societies and sustain our environment. Because it's the best-run businesses that make the world run better and improve people's lives.

Purpose And Objectives

Management Support (Senior) Specialist is responsible for the overall operation of daily office functions and duties, providing active and autonomous administrative support to the Head of Digital Core Sales, EMEA SOUTH. Performs controlling and reporting activities and collaborates with other departments in projects more independently.

Expectations And Tasks

- Manage diary/calendar and e-mails for the Executive on his behalf
- Monitor actions and manage reminders
- Manage internal and potentially external correspondence
- Organize and support meetings, conference calls, video conferences with Internal & External Stakeholders
- Coordinate travel arrangements (especially for Middle East and Africa): flights, hotels, transfers reflected in calendars
- Prepare documentation for VISAS and liaise with Visa Agency Service
- Prepare/Manage Travel Expense Reports in Concur according to Global Travel Policy and local country Policy and follow through with audit queries
- Support Leadership team with meetings and communications - within the team, across units and cultures
- Manage Workflows and monitor team vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
- Develop and maintain Organizational Charts
- Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders.
- Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
- Manage shared drives and communities.
- Admin support for new starters into the team to include ordering of equipment and monitoring induction.
- Central contact and all other ad-hoc support as needed by Leadership Team
- Developing collaborative work relationships within own team and cross-functional
- Support internal projects, including decision taking within clearly defined framework of departmental guidelines and practices

Requirements

Education And Qualifications / Skills And Competencies

- Apprenticeship as secretary or commercial qualification or comparable experience
- Committed to deliver high quality results under pressure and against tight deadlines
- High level of flexibility and energy, proactive working attitude (self-starter)
- Outstanding communication and networking skills, comfortable to work on all hierarchic levels internally and externally
- Ability to handle confidential and sensitive information appropriately
- Excellent knowledge of Microsoft Office and of SAP internal administration tools
- A pragmatic problem solver with sound diplomatic skills
- Fluency in English, both written and spoken

Work Experience

- 3 to 5 years of experience as secretary or comparable experience
- Experience working in and understanding a complex business environment
- Experience with SAP internal Tools like Corporate Portal, ISP, JAM etc.

What You Get From Us

Success is what you make it. At SAP, we help you make it your own. A career at SAP can open many doors for you. If you're searching for a company that's dedicated to your ideas and individual growth, recognizes you for your unique contributions, fills you with a strong sense of purpose, and provides a fun, flexible and inclusive work environment - apply now .

Sap's Diversity Commitment

To harness the power of innovation, SAP invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to the company.

SAP is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. Successful candidates might be required to undergo a background verification with an external vendor.

About the Company

Headquartered in Walldorf, Germany, SAP is the world's largest business software company with more than 51,500 employees at sales and development locations in more than 50 countries worldwide.

Our global development approach focuses on distributing development across the world in strategically important markets. A global network of SAP Labs spanning Bulgaria, Canada, China, Germany, Hungary, India, Israel, and the United States, enables SAP to operate locally, yet organize globally.

As the global technology research unit of SAP, SAP Research significantly contributes to SAP's product portfolio and extends SAP's leading position by identifying and shaping emerging IT trends through applied research and corporate venturing. SAP Research has highly skilled teams in 11 research centers worldwide.