Office Administrator - 12 Months Renewable Contract

Dubai, UAE

Ref: HP647-1768

Job description / Role

Employment: Full Time

A global leader with diversified products is currently in search of an Office Admin. This is a 12 months contract under Manpower

Duties and Responsibilities

Reception
- Manages the reception area to ensure effective telephone and mail communications both for internal employees and external clients
- Manage conference room reservations and organize all aspects for meetings
- Responds to query related to CMS and ES Sales
- Answers and disseminate calls
- Open and distributes mail
- Greets and directs all visitors, including vendors, clients, job candidates and customers
- Ensures completion of paper works, sign-in and security procedures
- Issues gate passes for appointments like job interviews, business meetings, and client visits
- Indirect PO Cutting for sourcing
- Prints and sends PO to the vendor

Office Management
- Processes request related to stationery supplies, business card requests, gate passes, correspondence and mails for the staff
- Assists company’s staff based overseas for travel arrangements – air tickets, hotel bookings and taxi services
- Sends out company communications through group corporate email and COLAB
- Arranges catering for employee meetings
- Creates WF for employee requests if needed
- Conducts inventory for stationery supply

ChemFeed
- Prepares SOE
- Creates BOM for materials in SAP
- Creates Purchase Requisition (PR)
- Does Goods Received (GR) and PGI process in SAP
- Assists ChemFeed engineers in shipping materials to clients

Logistics
- Assists employees in sending shipments for domestic and international courier
- Schedules shipment pick up from courier companies
- Prepares Commercial Invoice, Packing List and Delivery Advice
- Completes courier forms by supplying the correct HSE Codes for Non-DG materials
- Process payments for DHL, FedEx, and Aramex through WF Request and SAP
- Inquire and compare shipment quotes from different courier companies
- Tracks shipment status online
- Receives shipment for in behalf of employees
- Ensures that GR is done in SAP once courier invoice are received
- Sends invoice of courier companies to AP accounts for payment

COMPASS
- HMT (hierarchy management – on-boarding and off-boarding + local changes
- Compass dashboards
- Compass Admin (data clean up, updates, follow up, chatter)
- New Compass functionality (iDEAL, eVGP, fieldpak, 360 view)

Requirements

- Excellent oral and written communication skills
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing deadlines
- Must be self directed and able to complete projects with limited supervision
- Maintains staff confidentiality
- Working knowledge of email, scheduling, spreadsheets and presentation software

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: