Office Assistant

Job description / Role

The Office Assistant is responsible for providing administrative support and assistance in the day-to-day operations of the office.

Key Responsibilities:
• Assist in handling phone calls, emails, and correspondence.
• Manage office supplies inventory and place orders as needed.
• Keep the office environment tidy and organized.
• Clean the training rooms before and after the training sessions
• Assist in creating and maintaining a well-organized filing system.
• Ensure accuracy and completeness of information.
• Prepare travel itineraries and coordinate logistics.
• Prepare meeting rooms and necessary materials for internal and external meetings.
• Record meeting minutes as required.
• Provide basic technical support for office equipment (printers, copiers, etc.).
• Collaborate with team members on special projects and initiatives.
• Conduct research and gather information as required.
• Greet and assist visitors, clients, and employees.
• Handle inquiries and provide information in a courteous manner.

Salary:
AED 1,700 to 2,000 per month inclusive of fixed allowances.

Requirements

Qualifications:
• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience as an office assistant or in a similar administrative role.
• Proficient in MS Office (Word, Excel, Outlook) and basic office equipment.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and collaboratively in a team.

About the Company

Najma Human Resources and Training Consultancy, is committed to professional service in Human Resource and Training.

Najma, has been operating successfully since 1997 and has been offering consultancy service to a number of reputed organizations in the Middle East, Eastern Europe and Africa.